Administrative Skills, Applicant Tracking System, Auditing, Case Management, Detail Oriented, Documentation, Establish Priorities, Higher Education, Identify Issues, Legal, Maintain Compliance, Microsoft Excel, Microsoft Outlook, Microsoft Word, Operational Support, Organizational Skills, Record Keeping, Regulatory Requirements, Requirements Management, Risk, Risk Management, Time Management
Location: Johnston, RI
Shift: Work Schedule: Monday - Friday, 8:30am-5:00pm
Description:
Join Talent Acquisition team in a critical role as a Recruiting and Compliance Coordinator supporting employment-based green card sponsorship through the PERM labor certification process. This position executes highly regulated recruiting, administrative, and compliance activities that require accuracy, documentation discipline, and strict adherence to timelines, internal controls, and Department of Labor requirements.
In this role, you will manage PERM related recruiting activities including applicant tracking, interview coordination, and compliance documentation. You will partner closely with recruiters, candidates, Legal, and external immigration counsel to ensure all recruiting actions are completed consistently, timely, and in full alignment with regulatory and audit standards.
This role provides a strong foundation for growth within Talent Acquisition, operations, or compliance functions. It is well suited for individuals who value structure, accountability, and risk awareness and who are motivated to develop expertise in a highly regulated and impactful area of recruiting.
Primary Responsibilities
Manage applicant pipelines during the PERM recruitment window
Review prescreening responses to document lawful rejection reasons and identify interview candidates
Coordinate and schedule interviews using the interview scheduling tool
Monitor candidate actions to ensure progress aligns with required PERM timelines
Maintain accurate and timely records in the applicant tracking system and immigration case management tools
Serve as a point of contact for recruiters and hiring managers on PERM timelines, required recruiting steps, and handoffs to Legal and external counsel
Deliver a consistent and compliant candidate and employee experience throughout the PERM recruitment lifecycle
Demonstrate a strong risk and compliance mindset by identifying and escalating issues
Complete additional administrative and compliance related tasks supporting recruiting operations
Adhere to Citizens policies, regulatory requirements, and confidentiality standards while maintaining professionalism and discretion
Qualifications, Education, Certifications and/or Other Professional Credentials
Required Qualifications :
High School Diploma or equivalent
3 to 5 years of experience in administrative, operations, or recruiting roles within a regulated, compliance driven, or audit sensitive environment, or equivalent higher education and experience
1 to 2 years of experience supporting risk management, audit, or compliance processes
Proficiency with Microsoft Word, Excel, and Outlook
Strong attention to detail with the ability to manage multiple workflows, prioritize tasks, and meet strict deadlines
Demonstrated documentation discipline and experience maintaining audit ready records
Ability to identify, escalate, and resolve compliance or process risks
Ability to navigate change while consistently executing within defined regulatory requirements and procedures
Preferred Qualifications:
Associate or Bachelors degree
Experience supporting employment-based immigration processes, regulated recruiting, HR operations, or compliance functions
Experience working in applicant tracking systems
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Axelon Services Corporation