The Office Administrator is a highly visible, high-impact role responsible for supporting key executives while ensuring operational excellence across Bay Area office locations. This position blends advanced administrative partnership, Event Planning, office and facilities oversight, hands-on office support, and cross-functional coordination. In addition to providing executive-level administrative assistance, this role includes regular front-desk coverage in the Milpitas office and participation in day-to-day operational tasks such as maintaining common areas, organizing supplies, and supporting kitchen upkeep.
In addition to providing high-level administrative support, this role will help shape and strengthen administrative operations across our offices, with the potential to take on functional leadership responsibilities as the administrative team grows.
We are seeking a poised, resourceful, and relationship-oriented professional who thrives in a dynamic environment. This individual will represent with professionalism, discretion, and a strong sense of stewardship.
Key Responsibilities:
Executive & Administrative Support:
* Manage and prioritize complex calendars for multiple leaders, ensuring alignment and clarity around competing priorities.
* Exercise sound judgment when evaluating requests and safeguarding executive time.
* Prepare and refine high-quality presentations, reports, and communications.
* Serve as a trusted liaison for internal and external stakeholders, maintaining confidentiality and professionalism at all times.
* Anticipate needs in fast-paced or ambiguous situations, providing thoughtful problem-solving and proactive support.
* Offer coverage and partnership to other executives and administrative colleagues as needed.
Office Management & Operations:
* Oversee daily operations for Milpitas and support operational coordination for the Oakland office to maintain environments aligned with culture and standards.
* Provide oversight, guidance, and support to the Milpitas and Oakland Office Coordinators to ensure alignment with office standards and operational expectations.
* Manage budgets and financial tracking for office-related activities, procurement, and facilities expenses.
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All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.