Sr Executive Administrative Assistant

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the Sr Executive Administrative Assistant position today!

Click here to learn more about Galen!

Position Overview:

As a Sr Executive Administrative Assistant at Galen College of Nursing, you will provide advanced executive administrative and operational support to C suite and Executive Vice President leaders. Manages complex workflows, executive materials, and high stakes communications while supporting strategic and board level initiatives. Operates with a high degree of autonomy and discretion, serving as a trusted representative of executive leadership and exercising independent judgment on matters with organizational impact.

Key Responsibilities:

• Manage complex executive calendars, travel, and workflow coordination across multiple, competing priorities, with full authority to commit to meeting requests and calendar decisions on behalf of executives without prior approval.
• Serve as executive proxy for operational and coordination decisions in the executive's absence, exercising final judgment on matters of scheduling, stakeholder access, and communication prioritization.
• Anticipate executive needs and proactively resolve scheduling, logistical, or operational conflicts by independently assessing impact, urgency, and organizational priorities.
• Independently determine appropriate escalation, disclosure, or response for sensitive and confidential communications involving board members, regulators, or external partners, acting on behalf of executive leadership as appropriate.
• Prepare executive-level reports, dashboards, briefing materials, and presentations that inform leadership decision-making and strategic discussions.
• Draft, edit, and manage executive correspondence and communications, representing executive leadership in internal and external interactions with professionalism and discretion.
• Coordinate executive, board, and senior leadership meetings, including agenda development, material preparation, and follow-up actions to ensure accountability and execution.
• Support board and senior leadership meeting preparation and logistics, including managing confidential materials and communications requiring advanced judgment.
• Serve as a central point of coordination between executives, leadership teams, and key internal or external stakeholders to ensure alignment and continuity.
• Collaborate closely with other executive administrative team members to ensure seamless coverage, consistency, and continuity of executive support.
• Where applicable, oversee or guide junior administrative staff, or manage resources and vendor relationships supporting executive operations, within established authority and budget parameters.

• 10+ years of administrative experience, including at least 5 years supporting senior executives or C suite leaders
• Bachelor's degree or equivalent combination of education and experience
• Advanced proficiency in Microsoft Office and collaboration tools
• Exceptional writing, organizational, and problem-solving skills
• Demonstrated ability to exercise independent judgment, manage confidential information, and act with discretion on matters of significant consequence

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.