Sr. Escrow Officer (DFPI-Regulated) Position:
Location: Corona California 92882 Onsite/ In Person (Required)
Reports to: Escrow Manager
Direct Reports: Escrow Assistant
Role Overview:
Primary point of contact managing a pipeline of escrow files from open to close—balancing files, clearing title requirements, collaborating with lenders/agents, investors, buyers and sellers, preparing settlement statements, handling signings, and disbursing funds in full compliance with DFPI regulations, Escrow law and Best Practices. If you’re organized, service-driven, and looking to grow into a manager position with the company, this is for you. Looking for a candidate that has the ability to scale a high-integrity escrow operation under California DFPI oversight. experience with trust accounting but not required, knowledge of regulatory examinations, policies and procedures, and end-to-end file operations. to deliver accurate, timely, and compliant closings while managing risk, team performance, and client experience.
Job Description:
1) DFPI Compliance, Licensing, and Examinations
- Serve as a designated Escrow officer for a DFPI-licensed escrow agent
-Manage all aspects of the escrow process from opening to closing
- Review contracts and financial documents for accuracy
- Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
-verify loan documentation for accuracy
- Ensure compliance with Fair Housing regulations
- Perform basic math calculations related to escrow transactions
Requirements:
Proven experience in escrow; Book of business; knowledge in mobile home closings a plus but not required
- Strong knowledge of escrow processes and procedures
- Excellent communication and customer service skills
- Ability to work efficiently in a fast-paced environment
- Attention to detail and accuracy in handling financial transactions
Key Responsibilities
2) Escrow Officer
Manage all aspects of the escrow process from opening to closing
- Review contracts and financial documents for accuracy
- Coordinate with lenders, real estate agents, and clients to ensure a smooth transaction
-verify loan documentation for accuracy
- Run the day-to-day operation across residential, commercial, refinance, Investors, and specialty escrow (as applicable).
- Allocate files and capacity; prioritize opening, status updates, title/HOA ordering, payoff demands, conditions clearance, and balancing/closing.
Guide/ manage escrow assistant on work flow for the day as needed
- Follow closing checklists and quality controls to minimize post-closing corrections, re-issues, and recon errors.
- Drive root-cause analysis and corrective actions on defects, funding delays, wire exceptions, and recording issues.
- Oversee vendor management: notaries and, couriers.
3) Risk Management, Security, and Quality Assurance
- Maintain an enterprise risk view for escrow operations: fraud, cyber, operational, financial, and compliance risks.
- Report to management any red-flags such as; identity verification, payoff fraud, spoofing detection, or any idea of fraud to keep secure communications.
- Coordinate incident response on any escalation files
- Ensure data privacy, secure document handling, least-privilege access.
4) Technology, Process, and Reporting
- Escrow/closing platform is FPS Summit
- Continue education with the escrow Institute
- eRecording, secure portals, and eSign workflows (as legally permissible).