Sr Business Support Specialist/Business Support Specialist- Athens

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Sr Business Support Specialist/Business Support Specialist- Athens

Description

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

The Business Support Specialist role is responsible for executing and handling administrative tasks to support the Regional Operation Unit. The focus is on standardized and established processes and systems.

Duties & Responsibilities

Senior Business Support Specialist

• Manages complex executive calendars, travel arrangements, and expense reporting with accuracy, confidentiality, and strong logistical coordination.
• Serves as the primary liaison for internal and external scheduling and meeting logistics.
• Owns the full meeting lifecycle, including agenda creation, minute taking, action item tracking, and follow up to ensure stakeholder accountability and alignment.
• Creates and refines presentations and reports using PowerPoint and other visual tools, ensuring timely delivery and brand consistency.
• Acts as project coordinator for select initiatives and events, ensuring timelines, deliverables, and stakeholder engagement across Communications, HR, Finance, IT, and business leaders.
• Coordinates meetings and events by defining objectives, building agendas, scheduling, managing invitations, coordinating with venues and suppliers, and handling logistics and materials.
• Leverages AI tools to automate routine tasks, draft communications, manage workflows, and recommend productivity-enhancing technologies.
• Champions employee engagement initiatives and executes onboarding, offboarding, new employee orientation, and cultural programs in partnership with leadership.
• Provides ad hoc employee support including inpat and expat administrative and mobility support, departmental awards administration, and other assigned duties.

Business Support Specialist

• Manage records retention: involves organizing, labeling, storing, and disposing of company documents per policy and law. The role requires safeguarding confidentiality, tracking retention schedules, reviewing files, and advising staff on proper recordkeeping practices.
• Order office supplies: monitor inventory, gather requests, compare prices, place orders, track deliveries, inspect shipments, maintain records, and ensure purchases stay within budgets while keeping staff informed about supply status.
• Leverage AI tools to automate routine tasks to manage workflows. Stay current on emerging technologies and recommend tools that enhance productivity and collaboration.
• Liaise with GBS and IT to constantly improve processes related to Concur, WeBuy.
• Create purchase orders and coding to the proper cost centers and general ledger lines. Standardized procurement management - ordering materials, services, and equipment/tools, as well as shipping documents and materials, taking into account regulatory requirements and, in part, support in contract negotiations

Requirements

Senior Business Support Specialist

• Bachelors degree with no previous work experience required OR High school diploma with five (5) years relevant experience required.
• Demonstrates strong learning agility and adapts to changing stakeholders, business needs, and technology.
• Applies emotional intelligence and executive-level judgment to anticipate needs and align with leadership priorities.
• Shows leadership and initiative, taking ownership of internal improvements and department coordination.
• Applies strong problem solving skills and supports decision making through proactive planning and cross-functional coordination.
• Exercises sound judgment when determining work methods and procedures in situations without established processes.
• Demonstrates change management and communication competence, along with business and technical knowledge, in support of the executive team.
• Leverages technical expertise and project management skills to achieve department objectives.
• Takes ownership of key administrative and coordination activities and proactively identifies process improvements.
• Demonstrates excellent written and verbal communication skills.
• Applies strong planning, organizing, and implementation skills, managing multiple priorities and meeting deadlines.
• Brings experience managing complex schedules, calendars, and travel arrangements.

Business Support Specialist

• Bachelors with no previous work experience OR High school diploma with 3 years relevant experience
• Demonstrates high learning agility to adapt quickly to evolving stakeholders, business environments, and technologies.
• Manages key administrative tasks, identifies process improvements, and maintains excellent communication and organizational skills.
• Excellent communication and service orientation
• Flexible, organized, and resilient in dynamic settings Independent, proactive, and solution-focused Reliable, loyal, and assertive
• Discreet, with strong systems thinking
• Embraces change; skilled at prioritizing tasks and supporting teamsTech-savvy and creative

Eligibility Requirements:

• Must be legally authorized to work in the United States without restriction.
• Must be willing to take a drug test and post-offer physical (if required)
• Must be 18 years of age or older

Apply now "

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