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Sr. Administrative Associate - Radiology

Boston Children's Hospital

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Calendar Management, Communication Skills, Conferences, Customer Support/Service, Data Analysis, Data Quality, Database Administration, Documentation, Expense Tracking, Fellowship, Hospital, Interpersonal Skills, Inventory Management, Logistics, Maintain Compliance, Materials Management, Mathematics, Operations, Operations Management, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Purchase Orders, Radiology, Regulatory Reports, Seminars, Systems Maintenance, Training Program
LOCATION
Boston, MA
POSTED
5 days ago
Position Summary
Assists Director and Radiologists in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the “go-to” person for the administrative staff.

Key responsibilities      
  • Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies.
  • Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed.
  • Manages daily administrative operations, including personnel records and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents.
  • Assists with departmental fellowship, residency, and training programs. Assists with Radiologist CVs and oversees credentialing, licensure, and related documentation.
  • Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking.
  • Schedules appointments and meetings, maintains supervisor’s calendar, and coordinates travel and meeting logistics, including agendas and materials.
  • Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments.
  • Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.
Minimum qualifications
Education:
  • A high school level of education.
Experience:
  • Two years of related experience
  • Prior customer service or administrative experience preferred         
  • Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  • Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

About the Company

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Boston Children's Hospital