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Sr. Administrative Assistant

SGA Inc.

San Jose, CA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Calendar Management, Catering Services, Conference Management, Contract Management, Cross-Functional, Customer Support/Service, Event Management, Executive Assistant Skills , Expense Reporting Software, Follow Through, Genetics, Interpersonal Skills, Logistics, Manage Agenda, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Office Equipment, On Site Support, Organizational Skills, Plan Meetings, Problem Solving Skills, Reimbursement, Slack, Software as a Service (SaaS), Staff Development, Team Building, Team Lead/Manager, Team Player, Time Management, Travel Planning, Wiki, Willing to Travel
LOCATION
San Jose, CA
POSTED
Today
Software Guidance & Assistance, Inc., (SGA), is searching for a Senior Administrative Assistant for a contract assignment with one of our premier SaaS clients in San Jose, CA.
Responsibilities:
  • Executive's calendar and meeting management - maintain executive's calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
  • Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms - domestic & international.
  • Process business expense reimbursement requests, invoices and manage POs.
  • Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
  • Coordinate assistance with office space, equipment, software, office-related matters, and events.
  • Be onsite, in office regularly and able to assist with in person needs and tasks.
  • Ability to travel occasionally to provide on-site support at team offsite events.
  • Manage team access to shared databases (SharePoint, OneNote, Wiki).
  • Regularly collaborate with cross-functional Administrative & Executive Assistants.
Required Skills:
  • 5+ years of experience as Administrative Assistant within a high-tech organization
  • Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
  • Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
  • Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
  • Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
  • Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
  • Able to apply the utmost discretion when dealing with sensitive and confidential material.
  • Bachelor's Degree or equivalent work experience


SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy. #LI-JG1Salary:80-88 USD/Hour

About the Company

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SGA Inc.