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Sr Administrative Assistant (Columbia, MD, US, 21044)

W. R. Grace

Columbia, MD

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JOB DETAILS
SALARY
$60,152–$82,709 Per Year
SKILLS
Accounting, Administrative Skills, Alternative Fuels, Analysis Skills, Ariba, Ariba Procurement Solution, Billing, Biotech and Pharmaceutical, Budget Management, Communication Skills, Conference Management, Contact Management, Contract Management, Customer Support/Service, Customer/Client Research, Database Management Software/Systems (DBMS), Dental Insurance, Detail Oriented, Employee Benefits, Event Management, Executive Assistant Skills , Expense Tracking, Information Technology & Information Systems, Interpersonal Skills, Manufacturing, Marketing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Onboarding, Operational Strategy, Organizational Skills, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Prism, Procurement Management, Product Development, Project/Program Management, Purchase Orders, Purchasing/Procurement, Research & Development (R&D), Resume Search, Retirement Plan, SAP, Sales, Schedule Development, Software as a Service (SaaS), Spreadsheets, Supply Chain, Sustainability, Telephone Skills, Time Management, Trade Shows, Travel Planning, Vision Plan, Word Processing, Writing Skills
LOCATION
Columbia, MD
POSTED
4 days ago

Annual Wage Range: $60,152.00  - $82,709.00 
Other Compensation:  Eligibility for the Short-Term Incentive program and other applicable bonuses 
Benefits:U.S. Employee Benefits Summary (grace.com)

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

Grace is seeking a Sr Administrative Assistant to provide executive administrative support. There is responsibility for a range of activities including schedule management, organizing conferences, customer meetings, and gathering customer and market data to help the marketing and sales team better position, manage and develop its products and services

Responsibilities

  • Performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization supporting the Procurement, HR and IT functions.
  • Supports Procurement with contact management including routing and inputted contracts using SAP’s Ariba (SaaS) platform
  • Supports Procurement’s Sustainability focus with Responsible supply chain objectives including direct supplier engagement managing Eco Vadis, and other 3P led compliance assessments.
  • Arranges business travel, coordinates calendars, appointments, meeting/event arrangements, and tracks expenses.
  • Prepares routine and complex correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc.
  • Receives, screens and direct incoming calls, visitors, mail and email.
  • Responds to general inquiries concerning area activities.
  • Maintains files, records, and submits work orders for office supplies and equipment for multiple departments.
  • Pulls reports and information from company systems, provides basic analysis
  • Organizes workload to comply with deadlines and priorities.
  • Performs accounting duties to include assisting with vendor registration, PO creation, invoicing, expedited payments and budget tracking
  • Supports tradeshow planning and sampling process
  • Coordinates and schedules R&D PRISM meetings
  • Supports non-standard manufacturing and Lab during audits and SP&P
  • Coordinates and support new employee on-boarding – office space, computer and standard equipment
  • Coordinates and supports special event planning
  • Carries out special projects and assignments as requested

Required Qualifications

  • Minimum of 5 years administrative support experience
  • Proficient with use of word processing (MS Word), spreadsheet (Excel) and data base software and presentation software (PowerPoint), SharePoint, e-mail (Outlook), the Internet.
  • Strong organizational skills and detail-orientated, ability to remain calm under pressure and juggle multiple responsibilities and priorities
  • Strong project management and meeting/event coordination skills.
  • Ability to handle sensitive and extensive confidential data.
  • Excellent customer service skills and interpersonal skills.
  • Excellent oral and written communication skills with all levels of the organization.
  • Strong critical thinking and analytical skills and can work with little direction
  • Ability to work in a dynamic, fast paced, environment.
  • Must be a team player with strong interpersonal skills and professional presence

  • #LI -TC1  

Preferred Qualifications

  • Bachelor’s degree in business or related field.
  • Demonstrated knowledge and use of DocuSign, SAP and its e-procurement SaaS (ARIBA) used for contract management

Benefits

  • Medical, Dental, Vision Insurance
  • Life Insurance and Disability
  • Grace Wellness Program
  • Flexible Workplace
  • Retirement Plans 
  • 401(k) Company Match 
  • Paid Vacation and Holidays
  • Parental Leave (salaried only)
  • Tuition Reimbursement
  • Company Donation Match Program

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

About the Company

W

W. R. Grace

What's in a slogan?

A story. A promise. An invitation.

You'll find Grace products in toothpaste, car bumpers, water- and fireproofing materials; in cans and bottles; in roads, bridges, and buildings; and in plastics, petroleum products, and much, much more. Over 1,000 Grace patents are the product of a deeply-rooted culture of invention. Grace people develop, manufacture, and deliver breakthrough and proven products to meet needs in new places and new applications in Catalysts Technologies, Materials Technologies, and Construction Products.

Grace's story is a story of quality and commitment; with longstanding relationships and collaboration—with customers, co-workers, partners, and communities. And it's a story of Values that have turned priorities such as safety and respect into Grace DNA.

Finally, it's a story of growth; of dramatic expansion beyond traditional mature markets into the world's fastest growing economies. The success of Grace products mirrors the world's most promising stories of improving living standards throughout the world.

Our promise to customers, to our communities, and to ourselves is to deliver value; safely, reliably, and creatively. When we do, the lives touched by our products and those of our customers are made better.

So we invite you to look closely at the opportunities now available with Grace. If you're ready to lead, ready to grow, and ready to make a difference, we'd love to hear from you.
COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Chemicals/Petro-Chemicals
FOUNDED
1854
WEBSITE
http://www.grace.com/