Administrative Skills, Adobe Photoshop, Artificial Intelligence (AI), Budget Management, Calendar Management, Cognitive Science, Conference Management, Data Management, Documentation, Drupal, Filemaker Database, Finance, Grant Writing, Laboratory, Laboratory Operations, Medicine, Microsoft Outlook, Neuroscience, Plan Meetings, Purchasing/Procurement, Reconciliation, Reimbursement, Scientific Research, Software Administration, Team Player, Travel Planning, Website Management, Wordpress
A world-renowned University, is looking to hire a Senior AdministrativeAssistant to the Director of their NeuroscienceDepartment. This role offers an excellent opportunity to work within a collaborative and innovative research environmentand offers the chance to contribute to cutting-edge neuroscience research and support a prominent scientific community. The new hire will getto work closely with an award-winning faculty member whose career in cognitive science has been recognized by the National Academy of Medicine
Key Details:
- Job Type: Temp-to-Perm
- Pay: Starts at$26/hour which can increase to $32/hour plus benefits upon converting to perm
- Work Arrangement: On-site in Cambridge, MA
Why This Job Is Awesome / Your Impact
- Contribute to pioneering research projects that have the potential to make significant scientific impacts
- Benefit from career growth and professional development opportunities within a leading academic organization
- Be part of a dynamic, collaborative team that values curiosity, innovation, and support
Responsibilities
- Manage and maintain the faculty members calendar, coordinate meetings, conferences, and committee activities
- Arrange travel and prepare related documentation, including visa paperwork for incoming lab members
- Assist with official communications, memos, recommendation letters, and reports
- Support grant application processes, including document generation and policy compliance
- Maintain lab website and manage budgets and award records in collaboration with finance teams
- Organize faculty meetings and assist with purchasing activities as needed
- Handle expense reimbursements and reconcile accounts
- Provide general administrative support to ensure smooth laboratory operations
Requirements
- Bachelors degree
- Valid administrative support experience of at least 3 years, preferably supporting senior researchers or faculty in academic settings
- Demonstrated interest in neuroscience, cognitiveor scientific research environments
- Previous experience supporting grant application processes
- Proficiency with office software, AI platforms, and similar data management tools
- Experience with FileMaker Pro, Photoshop, Outlook iCal, and web platforms like Drupal and WordPress is highly desirable
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PandoLogic. Keywords: Administrative Assistant, Location: Cambridge, MA - 02238