Accounts Payable, Administrative Skills, Best Practices, Billing, Board of Education, Budget Management, Budgeting, Change Requests/Orders, Communication Skills, Contract Management, Cost Control, Custodial Services, Data Analysis, Expense Tracking, Facilities and Maintenance, Federal Laws and Regulations, Finance, Health Insurance, Interpersonal Skills, Inventory Management, Inventory Reports, Maintain Compliance, Office Equipment, Operational Support, Operations Management, Order Supplies, Organizational Skills, PC (Personal Computer) Systems, People Management, Peripheral Hardware, Physical Demands, Policy Implementation, Procedure Implementation, Procurement Management, Product Testing, Purchase Orders, Purchasing/Procurement, Quality Management, Record Keeping, Reporting Skills, Shipping/Receiving, State Laws and Regulations, Team Player, Time Management, Warehousing
Position: Specialist, General Maintenance
Primary Purpose:
Assist and supports the planning, organization, and execution of maintenance, operational and custodial services across the district/facility. This position is responsible for purchasing, contract coordination, regulatory compliance and ensuring all staff maintain required certifications. The role works closely with internal teams and external vendors to ensure safe, efficient and compliant operations. Handle confidential information and frequent contact with all levels of district personnel, outside agencies, and the public.
Education/Certification:
- Three years successful work experience in purchasing and school district operations (preferred)
- CTSBO or CTSBS (or ability to obtain)
- IPM Coordinator certification (or ability to obtain)
Special Knowledge/Skills:
- Knowledge of the basic school plant maintenance, operations and custodial
- Excellent organizational, communication and interpersonal skills
- Ability to manage budgets and personnel
Experience:
- Advanced experience working with purchasing and budget in a public education environment
- Advanced experience E-Finance, Time Clock Plus and Brightly
Major Responsibilities and Duties:
Budget Management
- Assist in the development and monitoring of the maintenance and operations budget
- Track expenditures and ensure alignment with approved budget
- Identity cost-saving opportunities while maintaining service quality
Purchasing, Procurement & Contract Management
- Coordinate all purchasing activities including requisitions, purchase orders, change orders, budget amendments, employee reimbursements, direct pays and vendor communication for M&O and Safety & Security
- Ensure compliance with procurement policies and procedures
- Maintain accurate records of purchases and inventory needed
- Obtain and maintain contracts within the department
- Work closely with accounts payable to make sure invoices are accurate, turned in and paid in a timely manner
- Meet with vendors supplies/equipment, coordinate with foreman to evaluate products, and make recommendation for purchases.
- Supervise supply inventories and records pertaining to all supplies ordered and distributed to all maintenance, and operations personnel.
IPM Coordination
- Serve as the designated IPM Coordinator
- Ensure compliance with local, state and federal IMP regulations
- Maintain required documentation, notifications, and reporting related to services
Compliance & Regulatory Oversight
- Monitor and track required certifications and licenses for maintenance and operations staff
- Ensure employees maintain current and valid credentials
- Maintain records for all licensed staff
- Implement the policies established by federal and state law, State Board of Education rule and local board policy.
Maintenance and Operations
- Assist in coordinating daily maintenance and custodial operations as needed
- Support implementation of procedures, systems and best practices
- Oversee the work order, facility and inventory use Brightly system and monitor the flow from submission completion
- Assist in generating reports and analyzing data
- Provide administrative and operational support to the Director of Maintenance & Facilities
General
- Actively participate in professional organizations pertaining to the position.
- Contribute to the recommendation of sound policies directed toward program improvement in the maintenance, operations and custodial departments.
- Assist in developing training options and/or improvement plans to ensure the best operation in the various departments.
- Manage the continuing education for employees of all new procedures, products, and training methods relating to the departments.
- Perform other duties and responsibilities as assigned by the supervisor.
SUPERVISORY RESPONSIBILITIES:
Assists in supervising, training, and evaluating the work of the warehouse, shipping/receiving, and the day-to-day operations.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent repetitive hand motions including frequent keyboarding and use of mouse
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary Information:
Pay Grade: Manual Trades Pay Grade 6, 240 Days
Min: $21.41/hour
Mid: $25.80/hour
Salary based on job-related experience.
Other Information:
The district contributes $400/monthly to the cost of "employee-only" health insurance which is $175/monthly greater than the state required amount of $225/monthly.
Apply: Apply online by completing the Manual Trades application at www.lpisd.org. Attach your resume to the application. Your application is considered complete when current, professional references have been received. These references must include your current supervisor.