Specialist, Collection Information

• Oversee the research of film technology within the Academy Museum’s resource and permanent collections.
• Identify and document objects in the collection, including manufacturer, dates, and significant production history.
• Research missing or incomplete data to bring object records into compliance with department best practices and minimum standards.
• Create detailed research summaries encapsulating history and significance of objects in the collection.
• Communicate with internal and external subject matter experts.
• Field and fulfill internal and external museum collection queries.
• Create and adapt reports for Registration and Collection Management, other departments, and executive leadership.
• Create and manage physical and digital collection records in Axiell Collections CMS or other collections databases and spreadsheets.
• Ingest digital assets into Open Text Media Management DAMS.
• Ensure metadata adheres to established conventions and is aligned with department best practices.
• Work with other registrars to ensure that collection information is current and up to date.
• Conduct regular audits of databases and storage spaces.
• Create and update documentation for processes and procedures.
• Identify and troubleshoot issues within existing databases in conjunction with other Academy departments.

• A bachelor’s degree in History, Film Studies, Library Science or related field required. Equivalent degrees or prior research experience involving filmmaking equipment or production history may be considered.
• Minimum two years of work experience in a museum, archive, or library setting and one year of research experience in an academic, library or publication setting.
• Experience in handling and cataloging museum objects or archival materials.
• Strong computer skills and intermediate proficiency with Word, Excel and Adobe suite.
• Knowledge and familiarity with film history and production processes.
• Knowledge of principles of metadata and controlled vocabularies and authorities such as LCSH, LCGFT, AAT, ULAN and TGM.
• Ability to write and present ideas in English to various audiences.

• A master's degree or MLIS preferred.
• Knowledge of professional cinema equipment, including cameras, lenses, lighting, and accessories strongly preferred.
• Experience using Axiell Collections or other collection management databases.
• Familiarity with Airtable, Photoshop, Adobe Bridge and Lightroom.

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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