Specialist-Accounts Rec

ESSENTIAL FUNCTIONS

• Maintain accounts receivable records to ensure aging is up to date, credit and collections are applied, and uncollected amounts are accounted for.
• Monitor and collect accounts receivable by contacting customers phone, email and mail.
• Review sales orders on credit hold and determine if orders should be released based on past dues and credit limit.
• Create and distribute invoices to customers by email, mail or customer portal.
• Create and distribute monthly statements to customers by email, mail or customer portal.
• Communicate discrepancies, slow paying customers and recommend collection strategy to management.
• Research and resolve discrepancies, such as pricing difference, quantity disputes and returns.
• Contact customers for remittance advice and clear cash from the AR subledger in a timely manner.
• Research misapplied payments such as, checks, wires, ACH Payments, and credit cards and take appropriate steps to reverse and re-apply the payments.
• Process refunds for overpayments.
• Create and process manual billings for all customers, OEM, Affiliate, Tiers, Brand, HM&I.
• Assist in streamlining the order to cash process by identifying areas for process improvement to improve cash collection cycle.
• Build strong relationships with internal departments i.e., Sales & Marketing, Customer Service, Accounting, and Shipping / Warehouse to collect cash faster, boost profitability, build strong customer relationships and minimize customer disputes.
• Ensure compliance with J-Sox internal controls related to Sales / Account Receivable.
• Support Quarterly and Yearly financial audits.
• Positions that fall under the functions of Product Development, Legal, HR, Finance, IT and Executive Management are required to exercise a higher level of confidentiality and discretion in handling information the positions have access to

NON-ESSENTIONAL FUNCTIONS

• Perform other related duties as required. 

SUPERVISION RECEIVED

• Supervision is typically received from a leadership member of the Corporate Treasury department.

SUPERVISION ADMINISTERED

• This position typically does not require the supervision of others.

QUALIFICATIONS

• EDUCATION/EXPERIENCE AND/OR TRAINING
  • Bachelor’s degree in accounting/finance/business related degree and 1-3 years of accounts receivable and/or general accounting experience.
    • Experience in the automotive industry is a plus
    • Prior experience with SAP is preferred

• LICENSES OR CERTIFICATIONS

• • Valid U.S. driver’s license required

• TOOLS AND EQUIPMENT:
  • General office equipment including, but not limited to, a computer, printer, photocopier, shredder, telephone, fax machine, and calculator. 

KNOWLEDGE, SKILLS, AND ABILITIES

• PROBLEM-SOLVING SKILLS  

• • Ability to identify and solve complex technical problems and break them down into smaller components.  
  • Ability to think creatively and come up with innovative solutions.  
  • Meticulous attention to detail in writing code and following best practices.  
  • Ability to adapt to new technologies and programming languages.  
  • A passion for learning and staying up to date with industry trends.  
  • Ability to persevere through challenges and setbacks. 

• VERBAL COMMUNICATION SKILLS  

• • Use verbal skills to transfer information to groups.  

• WRITTEN COMMUNICATION SKILLS  

• • Prepare business documents, client case notes, and technical reports.  

• MATH SKILLS  

• • Perform basic mathematical computations such as addition, subtraction, multiplication, division, percentages, and ratios, and statistical inference, frequency distribution, algebra, trigonometry, calculus, and validity.  

• COMPUTER SKILLS   

• • Database / Contact Management Software 
  • Internet / Email 
  • Presentation Software 
  • Spreadsheet Software 
  • Word Processing Software 

MENTAL DEMANDS typically required

• Concentration and attentiveness
• Manage multiple projects and tasks
• Independent judgment and discretion 
• Deescalate high conflict situations
• Read and comprehend instructions/work orders 
• Respond to unpredictability 
• Organize and prioritize 
• Relate to others 

PHYSICAL DEMANDStypically required

• FREQUENTLY INCURRED (between 26% and 75% time on job)
• Ability to stand
• Ability to sit
• Ability to communicate orally
• Ability to hear and engage in conversation.

OCCASIONALLY INCURRED (up to 25% time on job)  

• Ability to walk
• Repetitive finger movement
• Ability to use both hands
• Repetitive twisting or pressure involving wrists or hands

WORKING CONDITIONS typically required

FREQUENTLY INCURRED (between 26% and 75% time on job)  

• Travel and or overnight stays

PERSONAL PROTECTIVE EQUIPMENT

This position typically does not require the use of personal protective equipment.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary of Benefits and EEO statement

Alps Alpine NA, Inc. offers competitive salaries with a great work environment. Our comprehensive employee benefits package includes:

• PPO Health Benefits (medical/dental/vision) Effective on Start Date
• 401(k) Retirement Plan with Company Match
• Opportunity for Annual Bonuses
• Generous PTO and Holiday Schedule
• Flexible Spending Accounts
• Employee Assistance Program
• Employee Product Purchase Discounts
• Wellness Reimbursement Program
• Life, AD&D, Short and Long-Term Disability Insurances
• Hybrid Work Location (3 Office :2 Home)
   

Alps Alpine NA, Inc. values its members as individuals and is committed to forming an energetic and attractive company where the quality of work is enhanced.

Alps Alpine North America, Inc. is an Equal Opportunity Employer. It is the policy of Alps Alpine NA, Inc. to consider all job applications on the basis of merit without regard to race, color, religion, gender, pregnancy, age, national origin, ancestry, marital status, veteran status, disability, medical condition, sexual orientation, or any other protected characteristic.