Special Projects Program Manager

Special Projects Program Manager

Salary

$90,927.05 - $163,668.70 Annually

Location

Leesburg, VA

Job Type

FT Salary W BN

Job Number

26-00599

Department

Transportation and Capital Infrastructure

Opening Date

06/08/2026

Closing Date

6/22/2026 11:59 PM Eastern

FLSA

Exempt

Grade

133

• Description
• Benefits
• Questions

Loudoun County Government has been named one of Forbes 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE SEE RESUME WILL NOT BE TAKEN INTO CONSIDERATION.

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Introduction

The Loudoun County Department of Transportation and Capital Infrastructure (DTCI) is seeking a Special Projects Program Manager who will perform advanced professional and highly visible work in support of the Department. Located within the Washington, D.C. metropolitan area, Loudoun County has been recognized as one of the fastest growing counties in the United States. This growth has created an exciting, fast-paced work environment. Our staff are individuals who choose to dedicate their talent, education, and experience to making a difference in our dynamic community. The DTCI efficiently delivers capital projects to enhance safety and quality of life for the evolving community.

Job Summary

The Special Projects Manager reports to the Assistant Director-Administration and Policy and facilitates department wide strategic initiatives; performs centralized Staff Action Control Officer (SACO) functions; coordinates the department's engagement with senior County leadership; and ensures governance, compliance, and timely delivery of all assigned actions.

The role serves as the primary coordinating POC for Board of Supervisors (BOS) items, enterprise level taskers, interdepartmental requests, Director level inquiries, and high priority operational needs. This position regularly engages with the DTCI Leadership, County Administration, the Board of Supervisors offices, and external partner agencies & departments. Responsibilities include developing and managing complex projects, facilitating decision making, evaluating administrative operations, and improving enterprise workflows.

This is a senior level, non supervisory professional position that requires exceptional judgment, political and organizational awareness, advanced communication skills, and the ability to influence outcomes and coordinate across multiple divisions and agencies.

Duties include, but are not limited to:

Staff Action Control Officer (SACO) Functions

• Serves as DTCI's centralized control point for all taskers, Board items, enterprise actions, and interdepartmental assignments.

• Oversees intake, logging, task assignment, tracking, follow up, and compliance enforcement for all Leadership actions.

• Coordinates / manages / reports / escalates actions and initiatives related to;

• Board of Supervisors Action Reports

• Board meeting follow ups

• County Administration requests

• Department strategic initiative assignments

• Interdepartmental inquiries and taskers

• Maintains the official "source of truth" tracking system(s) and ensures data accuracy, document control, and audit readiness.

• Reviews outgoing documents for completeness, formatting, policy compliance, and executive readiness.

• Manages routing, signature workflows, and final submission processes across leadership levels.

• Helps to Develop and maintain dashboards, overdue alerts, compliance reporting, and workload analytics for Department leadership.

Process Improvement & Operational Governance

• Evaluates operational processes, identifies inefficiencies, and designs improved workflows, procedures, and SOPs.
• Facilitates process mapping workshops and ensures alignment with County policies and administrative standards.
• Develop training materials and guidance documents to strengthen departmental performance and consistency.
• Supports organizational change initiatives, ensuring communication, adoption, and follow through across divisions.
• May perform other essential job functions specific to the position and department assignment.

Strategic Special Projects & Cross Functional Leadership

• Leads, plans, and executes high priority, high visibility projects and strategic initiatives for the Department.
• Develops project charters, scope documents, schedules, milestone plans, risk assessments, and decision logs.
• Provides senior level coordination and facilitation for initiatives involving multiple divisions, departments, or external stakeholders.
• Regularly briefs DTCI leadership on project status, risks, and recommended actions.
• Conducts research, analysis, and environmental scans to support policy development and operational decision making.
• Develops presentations, briefing packets, workflow maps, and reports for executive level audiences.

Leadership Engagement & Executive Support

• Serves as a primary liaison to County Administration, BOS offices, County departments, and regional partners on DTCI actions.
• Provides senior level advisory support in interpreting policies, aligning actions with County priorities, and preparing leadership for BOS discussions.
• Supports Director level review processes and ensures consistency, accuracy, and compliance of all materials submitted for executive consideration.

We are seeking an individual with the following knowledge, skills, and abilities:

• Principles and practices of project and program management.
• Local government operations, administrative processes, and governance standards.
• Interdepartmental coordination practices and structured review workflows.
• Policy development, analysis, and compliance requirements.
• Organizational change management concepts and practices.
• Advanced communication skills, including senior level writing, executive correspondence, and public facing presentations.
• Skill in analyzing data, preparing reports, and presenting findings to leadership.
• Skill in planning, coordinating, and completing complex projects involving multiple stakeholders.
• Skill in building relationships, facilitating collaborative discussions, and supporting executive decision making.
• Strong proficiency with Microsoft 365, SharePoint, automation tools, trackers, and enterprise systems.
• Ability to exercise independent judgment, anticipate needs, and manage sensitive or high visibility issues.
• Ability to collect, analyze, and interpret data to support operational and strategic planning.
• Ability to develop, evaluate, and implement improved workflows and administrative processes.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing requirements.
• Ability to establish and maintain effective working relationships with internal and external partners.
• Ability to maintain confidentiality, political awareness, and discretion in handling sensitive matters.

This position is eligible for partial teleworking in accordance with County and Department Policies.

Hiring salary is commensurate with experience.

Minimum Qualifications

Bachelor's degree in public administration, business administration, policy, project management, or related field; six (6) years of progressively responsible project and / or program management, workflow/process improvement, policy, operational development and execution experience; or equivalent combination of education and experience.

Preferred Qualifications:

Experience working in a government, regulated, or structured-process environment.

PMP, Lean, Six Sigma, or equivalent project/process improvement certification.

Experience supporting senior executives or elected official engagement.

Job Contingencies and Special Requirements

Employment is contingent upon successful completion of criminal, credit, and DMV background checks.

A valid driver's license is required.

Must be available to occasionally attend meetings outside normal business hours.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.

Loudoun County Government offers a variety of benefits to both regular full time and part time employees. To view the comprehensive benefits package we have to offer you when you join our team, please click here.

Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position's regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours.

01

Describe a high priority or high visibility project you have led. What made it complex, and what was the outcome?

02

Provide an example of when you analyzed an operational workflow to identify inefficiencies. What improvements did you recommend or implement?

03

Share an example of a situation where your analysis influenced leadership direction or decision making.

04

Describe how you manage the full lifecycle of staff actions, from intake through tracking, coordination, suspense management, and close-out, and how you ensure stakeholders stay aligned and accountable throughout the process.

05

This role regularly interacts with senior leadership, County Administration, Board offices, and external partners. Describe your experience navigating politically sensitive or high visibility environments.

06

This position supports organizational change initiatives. Describe your experience leading or supporting change management efforts.

Required Question

Employer Loudoun County Government

Address 1 Harrison Street SE

Leesburg, Virginia, 20175

Phone 7037770213

Website www.loudoun.gov