Special Projects Manager

The Special Projects Manager is a high-impact role at the Jewish Federation of Greater Naples & Nina Iser JCC, designed for a driven professional who excels at both operational precision and strategic execution. Reporting directly to the President & CEO, this position serves as a trusted extension of executive leadership. The role is structured across three equally weighted areas: special project management, board liaison, and executive administration. This is a role for someone who is highly organized, eager to grow, and ready to take on increasing organizational responsibility. The ideal candidate is a natural problem-solver and relationship-builder who is energized by working at the center of a complex, mission-driven organization.The ideal candidate would describe themselves as: Resourceful; Reliable; Relatable; Disciplined; Discreet; Adaptable; Results-Driven; Relationship-Builder; Orchestrator; Coordinator; Candid; Accountable; Methodical; Conscientious; Genuine; Dedicated.

Minimum Qualifications:

ESSENTIAL DUTIES & RESPONSIBILITIES:

Special Project Management (approximately 1/3 of role)

• Serve as the staff point person for CEO- and board-directed strategic and organizational initiatives, managing project timelines, deliverables, and stakeholder communications across departments.
• Prepare project briefings, status reports, and summary documents for the CEO, senior leadership, and board; proactively surface obstacles with recommended solutions.
• Support strategic planning process, including scheduling, materials development, and data gathering.

Board Liaison (approximately 1/3 of role)

• Serve as the primary staff liaison to the Board of Directors, managing day-to-day communication between the CEO and board members and ensuring a well-supported board experience.
• Coordinate all board and committee meetings, including preparation and distribution of agendas, materials, and minutes; compile and distribute monthly board reports from across the organization.
• Manage all logistics for the Annual Meeting and board retreats, from venue coordination and communications through day-of execution.
• Serve as the day-to-day contact point for board members, responding to inquiries and ensuring a positive and well-supported board experience.

Executive Administration (approximately 1/3 of role)

• Provide comprehensive administrative support to the President & CEO, including calendar management, scheduling, travel coordination, and correspondence, proactively anticipating needs and ensuring the CEO is prepared for all commitments.
• Manage internal and external communications on behalf of the CEO with professionalism and discretion, including follow-up on action items, delegated tasks, and organizational commitments.
• Support the CEO's development and fundraising activities through scheduling and coordination with the Development team.
• Coordinate new staff onboarding and contribute to positive organizational culture through recognition and celebration efforts.

QUALIFICATIONS:

The ideal candidate will demonstrate a passion for building relationships, a commitment to mission-driven work, and the ambition to grow within a leadership organization. They will possess:

• Three or more years of experience in executive administration, project management, or a comparable role requiring high-level organizational and communication skills.
• Demonstrated ability to manage complex, multi-stakeholder projects from initiation through completion, with strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to represent executive leadership professionally across a wide range of audiences.
• High proficiency in Microsoft Office and MS365 Platform; experience with DonorPerfect or similar donor database preferred.
• Experience supporting a board of directors or senior volunteer leadership in a nonprofit setting preferred.
• Familiarity with nonprofit governance documents (bylaws, charters, policies) and organizational frameworks preferred.
• PMP certification or equivalent demonstrated project coordination experience preferred.
• Ability to work flexible hours, including some evenings and Sundays.
• Knowledge of the Jewish Federation system and the local Jewish community preferred.