Special Projects and Administrative Manager

City of Hollywood, FL

Hollywood, FL

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JOB DETAILS

SALARY

$72,524.36–$116,038.94 Per Year

SKILLS

Administrative Management, Administrative Policies, Administrative Skills, Analysis Skills, Auto Insurance, Background Investigation, Budget Management, Budget Reporting, Budgeting, Campaigns, Cellular Telephone, Coaching, Communication Skills, Compensation and Benefits, Computer Hardware, Computer Software, Conferences, Contract Creation, Contract Management, Corrective Action, Credit Reports, Credit Union, Customer Relationship Management (CRM) Systems, Data Recovery, Driver's License, English Language, Federal Government, Fee Schedule, Financial Planning, Financial Projections, Fitness, Flexible Spending Accounts, Funding, Government, Grant Administration/Management, Grant Writing, Health Insurance, Healthcare Reimbursement, High School Diploma, Human Resources Processes, Identify Issues, Information Technology & Information Systems, Laboratory, Legal, Life Insurance, Maintain Compliance, Massage Therapy, Needs Assessment, Office Equipment, Operational Strategy, Operations Planning, Payroll Tax, Pediatrics, People Management, Performance Analysis, Physical Demands, Policy Analysis, Policy Development, Preventive Medicine, Primary Care, Procedure Development, Professional License, Program Evaluation, Progress Reports, Project Management Certification, Project Management Professional (PMP), Project/Program Coordination, Project/Program Management, Public Administration, Public/Media/Press/Analyst Relations, Purchasing/Procurement, Radiography, Record Keeping, Recreation, Regulations, Reimbursement, Reporting Skills, Research Skills, Resource Management, Retirement Funds, Retirement Plan, Risk Management, Seminars, Software Administration, Software Development, Staff Requirements, Strategic Planning, Student Loans, Test Lab, Training/Teaching Curriculum, Trend Analysis, Tuition Fees, Tuition Reimbursement, Ultrasound, Urgent Care, Vaccination, Webinar

LOCATION

Hollywood, FL

POSTED

Today

Salary : $72,524.36 - $116,038.94 Annually
Location : Parks, Recreation & Cultural Arts, 1405 S. 28th Ave (McNicol Community Center), Hollywood, FL, FL
Job Type: Full-time
Job Number: 2026-167
Department: PRCA Administration
Opening Date: 06/25/2026
Closing Date: 7/9/2026 11:59 PM Eastern

The Position
Under the general direction of a Department Director or designee, the incumbent is responsible for performing a variety of highly responsible technical, professional and administrative duties including, but not limited to, project management, grants management, maintaining accreditation, budget management, supervision of administrative staff and creation of customer relationship management tools. Responsibilities also include assistance in meeting the overall goals of the department, including strategic and financial planning, budget preparation and analysis, management analysis, and policy / legislative analysis. The incumbent may also do public presentations. Work is reviewed through conferences and written reports for results obtained.

In coordination with the Assistant Director and other designated staff, plans, prepares and oversees the coordination of the department's annual budget for Director's review and compilation of final budget reports.
Manages and supervises administrative staff.
May serve as the Software Administrator providing departmental management software solutions to update information for customers, facilities, programs and fee schedules; Handles troubleshooting and training.
May be responsible for the efficiency, maintenance, equipment and functionality of departmental management software solutions.
May serve as a liaison to the City's Information Technology Department, computer hardware manufacturer(s) and software developer; Verifies corrective action is taken as needed.
May organize and schedule maintenance, upgrades, back-ups and restoration of data with minimum disruption to operations.
Compiles department's annual reports, strategic plan, master plan and department financial projections.
Implements and administers the department's special projects, land and resource management plans;master plan, strategic plan, operations plans, accreditation, administrative policies and others as required; manages annual rehabilitation projects on City-owned property, facilities, right-of-ways and others as determined.
Manages the department's contracts.
Presents department and project information at community association and public meetings.
Coordinates and secures cooperative efforts from other agencies and community organizations.
Conducts research of available government and other agency grants; disseminates and tracks grant information; leads with writing grant applications; monitors grant records for compliance with grant contracts; ensures compliance with applicable policies and procedures. Establishes and maintains a resources library of grants, legislative initiatives, annual compilations, strategic and land management plans.
Prepares performance reports for annual evaluation; prepares and submits contracts, management plans and progress reports as required.
Attends joint venture meetings, proposal meetings and community forums or other initiatives.
Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
Performs related work as required for this position description only.

The Requirements

Required:
Bachelor's Degree in Public Administration, Business, English, or related field from an accredited four year college or university, supplemented by at least three (3) years experience involving technical level work in project management to include preparing, administering and managing grants and/or special projects.

Preferred:

Master's Degree in Public Administration, Business, English, or related field from an accredited four year college or university.
Five (5) years experience in preparing, administering and managing grants and/or special projects.
National Grants Professional Certification (GPC)
Project Management Professional Certification (PMP)

Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Driver's License: With proof of automobile insurance
Background Check: Must have an acceptable background record
Driving Abstract: Must have an acceptable driving record

KNOWLEDGE, SKILLS, ABILITIES:

Ability to plan, train, direct, evaluate and supervise the work of subordinates.
Knowledge of state, local, federal and foundation legislation and regulations.
Knowledge of research techniques, sources, and availability of information.
Knowledge of City and departmental policies and procedures.
Knowledge of the current trends and objectives of public relations.
Knowledge of program and goal evaluation techniques.
Knowledge of writing program curriculum and outcome justifications.
Ability to communicate effectively, both orally and in writing.
Ability to analyze needs of the divisions within the department and coordinate corresponding programs and grant funding sources.
Ability to record information accurately and prepare technical reports.
Ability to establish and maintain effective working relationships with co-workers, City officials, state, local and federal agency representatives and the general public.
Ability to understand, interpret and explain various laws, regulations and guidelines.
Skill in the use of computer software and general office equipment.
Skills in expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers, and the public.

PHYSICAL DEMANDS:

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:

Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.
The Examination
Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.

You will be notified of the time and place of your examination by email. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.

Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top ten names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.

Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.

Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.

Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.

Additional Information

All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.

EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:

The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.

As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.

REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216.

All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).

The City of Hollywood is an Equal Opportunity / Equal Access Employer.
SUMMARY OF BENEFITS FOR EXECUTIVE, MANAGEMENT, & TECHNICAL EMPLOYEES
Executive, Management, and Technical level employees shall accrue two hundred (200) hours of vacation leave per vacation year, except for vacation leave directly approved by the City Commission (the vacation leave year shall begin on October 1st and end on the following September 30th). Employees shall be required to utilize sixty (60) hours of vacation during the vacation year for which it is earned, or it will be lost at the end of the vacation year (In individual circumstances, the City Manager may determine that vacation that is unable to be used may be paid out rather than lost or may remain in the employee's bank). The remaining days may be carried forward and must be used within fifteen (15) months following the vacation year in which the leave is earned or be liquidated by cash payment at the end of the fifteen (15) month period.

Executive, Management & Technical employees accrue eight (8) hours of sick leave per month with no limit on the amount that is accumulated. Accrued sick leave shall be terminally paid at the following rates in relationship to years of service with the City:

Accrued Sick Leave Payout

Less than five (5) year 20% sick leave
Five (5) to ten (10) years 40% sick leave
Ten (10) or more years 80% sick leave

Upon the accumulation of 200 sick leave hours, all employees have the option of converting up to forty (40) hours of sick leave to vacation leave.
Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of ninety-six (96) hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries.

Executive, Management & Technical employees shall accrue forty (40) personal leave hours per fiscal year. The personal leave year shall begin on October 1st and end on the following September 30th. Personal leave days will not accumulate from year to year and cannot be liquidated by cash payment. In the first year, employees hired October 1 through January 31st will accrue 30 hours personal leave. Employees hired February 1 through May 31st will accrue 20 hours of personal leave during their first year. Employees hired on or after June 1 will not accrue any personal leave during their first personal leave year.

Executive, Management & Technical employees may receive the following paid holidays:

New Year's Day

Martin Luther King,Jr.'s Birthday

President's Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Day after Thanksgiving

Christmas Eve

Christmas Day

New Year's Eve

Executive, Management & Technical employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. During their first fiscal year of employment, employees will receive wellness days prorated as follows: Hired on or after October 1st but before January 31st = two paid workdays; hired on or after February 1st but before June 1st = one paid workday; hired on or after June 1st = 0 wellness days until the new fiscal year.

Executive, Management & Technical employees will be granted 40 hours of paid bereavement leave for the demise of a close family member.

Executive, Management & Technical employees shall be eligible to request one paid day off (can be used in half day increments), to volunteer at a charitable organization or school event (that is scheduled on the employee's normal work day and is of a duration that justifies a full or one-half day off), subject to advance approval by the City and at the sole discretion of the Department Director.

Executive, Management & Technical employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City:

1 year of service 2%
3 years of service 3%
5 years of service 2%
7 years of service 3%
10 years of service 3%
12 years of service 3%
15 years of service 4%

Executive, Management & Technical employees and families shall be provided with the option of coverage in the City's health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. The biweekly rates are as follows:

Enrollment Tier

Medical OAP

Medical OAPIN

Employee Only

$87.89

$0

Employee +1

$175.78

$39.34

Employee+2 or More

$281.24

$86.56

Each employee and their dependents enrolled in the City's medical insurance plan shall have access to the City of Hollywood Employee Health Center, allowing them to conveniently and exclusively access services ranging from routine primary care, urgent care, preventative care, lab work, vaccines, pediatric care for ages 6 months and older, x-rays, health coaching, and much more. All services at the City's Employee Health Center are free and at no charge to the employee/dependent, with the City paying 100% of the cost of services.

Each employee shall have the option of completing an annual comprehensive wellness physical through the City of Hollywood Employee Health Center with the costs of the visit paid for by the City, including a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles.

The City's medical insurance covers Regenexx services with copays based on plan tier. Regenexx is a minimally invasive, needle-based procedure that is an alternative to orthopedic surgery. It uses the body's own healing agents, offers lower risk, and reduces recovery times. Regenexx procedures treat a wide range of common joint injuries and degenerative joint conditions, such as arthritis, rotator cuff tears, ACL sprain or tear, and much more.

Executive, Management & Technical employees shall be provided with group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit offerings. The biweekly rates are as follows:

Enrollment Tier

Dental DPPO Low

Dental DPPO High

Dental DPPO Buy UP

Employee Only

$5.17

$21.37

$25.11

Employee +1

$14.80

$40.68

$46.82

Employee + 2 or More

$23.69

$58.51

$66.86

Executive, Management & Technical employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered, and the biweekly rates are as follows:

Enrollment Tier

VSP Option 1

VSP Option 2

VSP Option 3

Employee Only

$2.36

$3.87

$4.44

Employee +1

$4.73

$7.73

$8.87

Employee+ 2 or More

$7.61

$12.45

$14.28

Executive, Management & Technical employees will receive from the City a "use it or lose it" Health Reimbursement Account annually. The amount to the employee is determined by the employee's medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. This benefit is contingent upon the employee completing a biometric visit at the City's Employee Health Center. In addition, the employee may establish and contribute to a Flexible Spending Account.

The following fixed/regular contributions shall be made into each full-time Executive, Management & Technical employees' deferred retiree health savings account, based on the employee's years of service, by the City and by each employee as follows.

From 1 - 9 years of service = $25 bi-weekly
From 10 - 19 years of service = $40 bi-weekly
20 or more years of service = $50 bi-weekly

Executive, Management & Technical employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000.

Executive, Management & Technical employees receive Disability Salary Replacement Insurance that will provide for a 60% base salary benefit after a ninety (90) day waiting period. During the ninety (90) day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary.

Executive, Management & Technical employees (excluding police and fire) shall receive pension benefits according to the provisions of The City of Hollywood Employees' Retirement Fund (COHERF) in Chapter 33 of the City's Ordinances which can be found in the online library Employees may choose to participate in the COHERF Pension Plan and contribute 8% pretax dollars biweekly with a seven-year vesting period, or employees may instead elect to enroll in a Defined Contribution (DC) plan or a hybrid plan. Click to retrieve a copy of the Summary Plan Description (SPD), and call the COHERF Pension Office for more information: 954-921-3333.

The City is a qualifying employer for the Public Service Loan Forgiveness Program. Full-time service at the City contributes to the 120 months of payment for certain federal student loans to be forgiven.

Executive, Management & Technical employees are eligible to apply for tuition reimbursement in accordance with the following guidelines:

Graduate Benefit

Grade of B or Better 100% Reimbursement

Grade of Pass 100% Reimbursement
Undergraduate Benefit

Grade of C or Better 100% Reimbursement

Grade of Pass 100% Reimbursement
Postgraduate (for Senior Executives) Benefit

Grade of A 100% Reimbursement

Grade of Pass 100% Reimbursement
To be considered for Educational Reimbursement, all coursework must be properly approved prior to the beginning of the class by the Department/Office Director and the City Manager or designee.
Reimbursement may not exceed $3,000 for any employee in any one fiscal year. Any coursework eligible for reimbursement must have a direct relationship to the job requirements of the employee's position.
Reimbursement may only be provided for attendance at an accredited college or university. Employees enrolled in a technical or vocational institution shall not be eligible for tuition reimbursement under this program.
Reimbursement shall be available for books and course fees subject to the approval of the Department/Office Director and City Manager or designee. Tuition is subject to the approval of the Department/Office Director and City Manager or designee.
Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the entire cost of this benefit.

The City's award-winning wellness program, Hollywood Wellness, offers opportunities to earn incentives such as gift cards (taxable), gym reimbursements, iWatches, BBQ grills, water tumblers, lunch boxes, duffel bags, and other items for participating in wellness initiatives. Hollywood Wellness is powered by specific funding received by the City's Third-Party Administrator, Cigna, to improve the health and well-being of City employees, and may be discontinued or limited at any time based on availability of funds and discretion of HR Director. Some features of Hollywood Wellness include:

Access to the BenTek Wellness Hub, where employees may earn gift cards for completing wellness activities such as preventative exams, dental exams, flu shots, health coaching, or for participating in wellness events such as health seminars and wellness challenges.
Monthly health seminars/webinars, quarterly challenges, on-site health screenings, confidential counseling sessions, and communication campaigns.
Access to free state-of-the-art fitness facilities throughout City Departments.
Partnerships with local community vendors to offer reduced fitness memberships for employees, i.e., OrangeTheory Hollywood, YogaJoint Hollywood, and F45 Hollywood.
Flexible Fitness Reimbursement Program to reimburse employees for fitness facility memberships after proof of consistent attendance and payment.
Zen Room for employees to enjoy an ambiance of solitude, where they can refresh themselves with a massage, red light therapy, or just quiet time.
A mobile lactation pod and dedicated lactation rooms throughout the City.

Executive, Management & Technical employees may be provided with the use of a City vehicle or a car allowance of $300-$600 per month.
Executive, Management & Technical employees may be provided with a cellular phone allowance of $70-$100 per month. Such benefit shall be determined at the sole discretion of the City Manager. Senior Executive or Executive employees may receive reimbursement for the purchase of cellular telephones and accessories every three years, with proper purchase receipts, of an amount not to exceed $1,000.00. Such benefit shall be determined at the sole discretion of the City Manager.
Executive, Management & Technical employees have the option of joining the Sun Credit Union.
Executive, Management & Technical employees have the option of participating in payroll Direct Deposit.
Executive, Management & Technical employees may enter a Deferred Compensation Program through payroll deduction.
Executive, Management & Technical employees have the option of participating in the BeyondMed Plan for elective/cosmetic services, Pre-paid Legal/ID Theft Protection Plans, and AFLAC Plans through voluntary payroll deductions
Executive, Management & Technical employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.

IMPORTANT NOTICE - This document 'BENEFITS SUMMARY', is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time.
01

Which best describes your level of education?

High School Diploma / GED
Some College
Associate's Degree
Bachelor's Degree
Master's Degree
Doctoral Degree

02

How many years experience do you have in project management to include preparing, administering and managing special projects and grants?

No Experience
1 - 2 years
3 - 4 years
5 - 6 years
7 - 8 years
9 - 10 years
More than 10 years

03

Do you possess a National Grants Professional Certification (GPC)?

04

Do you possess a Project Management Professional Certification (PMP)?

Required Question

Special Projects and Administrative Manager

City of Hollywood, FL

Hollywood, FL

About the Company

City of Hollywood, FL