Special Materials Logistics Specialist

Position Title: Special Materials Logistics Specialist

Position Location: Norfolk, VA

Position Details: Full Time

Description

ITMS, Inc. is seeking an experienced Special Materials Logistics Specialist to join our team of subject matter experts supporting Military Sealift Command's (MSC) Ship Maintenance Support Program. This position is located in Norfolk, VA and requires up to 10% travel. This position requires an active SECRET clearance at the time of applying.

POSITION SUMMARY:

• Programmatic Forecasting: Utilizing procurement history and out-year ship schedules, the Contractor shall provide a programmatic forecast report for recurring material and service requirements to facilitate planning across MSC platforms and life cycles. The report shall incorporate recommendations for employing process and material improvements. Based upon approved recommendations, prepare market research, consolidate work requirements, and cost estimates for Government review/approval in support of MSC's Program Objective memorandum (POM) cycle.

• Gas Mask Testing: Perform Gas Mask Leakage Testing using the Joint Service Mask Leakage Tester (JSMLT), label the gas mask after successful testing with a tag showing the initials of the tester and the date the next mask test is due. Perform routine preventive maintenance on the testing equipment. Monitor the system of inventory records for masks due for testing and coordinate recall and replacement shipments. Provide productivity reports to LTD Manager. Provide gas mask sizing testing to Military Sealift Command crewmembers. Crewmembers may include military, civilian, or contract mariner. Provide detailed report of size testing for each test completed. Provide monthly summary report of all tests completed.

• RADIAC Management: The Contractor shall assist in the management of the Radiation Detection, Indication and Computation (RADIAC) issue and calibration program. QA inventory records for completeness and accuracy of serial numbers and calibration dates. Coordinate recall of RADIAC s requiring calibration from applicable vessels. Prepare shipping requests for replacement RADIACs to vessels and RADIACs going to the calibration lab. Maintain a master RADIAC report listing all RADIACs assigned to MSC and perform monthly reconciliation of the report with Operating Materials and Supplies (OM&S) records and Naval Sea Systems Command (NAVSEA) inventory reports.

• Controlled Substances Management: The Contractor shall assist in the management of the controlled substances inventory program as per MANMED Chapter 21 (Reference J) and applicable NAVSUP references. Monitor warehouse inventory records of excess controlled substances. Allocate inventory upon proper request by vessel's Medical Services Officer or Master. Closely monitor the receipt, issue, and disposal of all Chemical, Biological, Radiological Defense (CBRD) medical counter measures that fall under the controlled substances program (Reference I). Maintain a hard copy perpetual inventory record for each controlled substance by lot number to match the OM&S inventory record. Maintain all hard copy documents that relate to controlled substances transactions from receipt to issue or disposal. Monitor ship requisitions for ordering errors and mitigate risks by recommending cancellations or modifications to pending orders. Assist in researching and responding to Naval Medical Logistics Command (NMLC) queries cited in controlled substances surveillance reports. Provide summary report of transactions and inventory levels.

• Shelf life Management: The Contractor shall assist in the management of the shelf life extension program for CBRD material and medical countermeasures to determine restock requirements for aging items that will fall below the low threshold level. Other duties include:
  • Query the Joint Acquisition CBRN Knowledge System (JACKS, Reference H) database for shelf life extensions and update the system of record inventory records with extension dates.
  • Order or print expiration labels, as appropriate, for material being extended. Answer customer vessel inquiries regarding shelf life extensions.
  • Prepare requests for disposal to Defense Accountability, Reutilization and Disposal Program (DARD) and coordinate approved disposal shipments with the warehouse.
  • Maintain all records relating to disposal. Provide summary report of transactions and inventory levels.

• Special Materials Disposition Review: The Contractor shall review the system of inventory records and identify obsolete, expired or degraded centrally managed special material inventory. Coordinate disposition as per material type, published directives, and provide guidance to the warehouse or vessel when submitting the disposition request. Ensure appropriate documentation is provided to the warehouse or vessel to accompany the material. Provide DEMIL guidance when appropriate. (NOTE: This relates to DLRs, Automated Tracking and Control (ATACs), DRMO, Hazardous Material (HAZMAT) destruction, pharmaceutical turn-ins, etc.). Provide report of disposal recommendation.

• Ship Outfit Management Status Report: The Contractor shall assist in fielding new and upgraded centrally managed special material and equipment to the fleet. Plan phase replacement schedules with LTD Manager and maintain vessels' configuration records with regard to the new/upgraded material. Assist in planning production goals for kit bags, pack-up kits, and gas masks per demand. Prepare shipment requests accordingly.

• Special Material Shipboard Assist Visits: The Contractor shall perform the following: for each shipboard assist visit, conduct an in brief and out brief with the ship's command. Briefings shall include results from:
  • 100% Inventory audits will be conducted of the ship's Special Material inventory and compared to all of the shipboard systems of record. All discrepancies will be recorded.
  • Contractor shall conduct physical checks of installed equipment.
  • Contractor shall assist the ship with identification, tagging, and preparing items for disposition. Items may be identified for DRMO, scrap for local disposal or as Excess/Expired for return to warehouse.

• Ship Outbrief: An outbrief shall be conducted with ship's crew to review all findings and potential actions.

• AEL Reviews: The Contractor shall coordinate and participate in periodic programmatic Allowance Equipage Lists (AEL) reviews with stakeholders. Process AEL changes post review. Submit Afloat Medical Allowance Listing (AMAL) change requests in the NMLC NAILS database as a result of AMAL review decisions, recalls, or feedback reports. Process feedback reports from vessels in the interim and make AEL changes as required.