Special Events Coordinator

The Special Events Coordinator will guide the operations, planning, lead-up, and implementation of fundraising and development events, which primarily run from March through May. Ideal candidate will have skills in event planning, fundraising, database management, and marketing.

Essential Functions:

• Work with established BB Bash Committee to design and implement a gala celebration which will include:
• Event and table sponsorships
• Ticket Sales
• Pre-Mitzvah and Mitzvah Moment donations
• Coordinating Auction procurement and implementation
• Raffle and event games
• Run of Show and scripted program
• Plan and run other friend-raising and fundraising events
• Focus on logistics, vendors, registration, database management, d?cor, and theme
• Manage events within a budget - both for event expenses and income
• Coordinate all fundraising aspects of events
• Work with Development Director on paddle raise, pitch, and matching gift
• Work closely with the Marketing and Communications Director on all marketing pieces
• Events include, but are not limited to,
• BB Camp Bash
• Spaghetti Dinner
• Central Coast Community Seder
• Golf Tournament
• Stewardship Events (Volunteer Appreciation & Legacy Society)
• Coordinate event database management and data needs between multiple databases including post-event reconciliation.
• Evaluate and report on events with a focus on improvement for future years

General Expectations:

• Ensure all responsibilities and functions are performed in a timely and accurate manner
• Demonstrate compliance with and ethics surrounding program policies and procedures
• Maintain appropriate degree of confidentiality
• Attend, participate in, and complete orientation, training and educational activities as required
• Demonstrate flexibility in a variety of situations
• Work as a team and go out of your way to help other staff members
• Be professional. Maintain BB360's positive image in the community by acting appropriately
• Demonstrate a positive attitude
• Demonstrate sound judgment and maturity
• Demonstrate a positive working relationship with Supervisor and colleagues
• Work independently
• Have fun!
• Other duties as assigned.

Minimum Qualifications:

• Three years related experience and/or training; or equivalent combination of education and experience.
• 1-3 years experience in event management
• Strong knowledge of MS Excel, MS Word, and other MS Office programs
• Experience with donor and event databases
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
• Strong written and oral communication skills
• Excellent organizational and problem-solving skills
• Good "people" skills important
• Energy, enthusiasm, and a positive attitude