Special Events Coordinator

Special Events Coordinator

The Special Events Coordinator is responsible for coordinating education and training requests, scheduling of special events, and maintaining accurate records of billing and collections.  The Special Events Coordinator measures, monitors, and reports customer concerns to Managers.

ESSENTIAL FUNCTIONS/DUTIES

• Coordinates with the Managers monthly educational article and public service announcements for distribution to local community newspapers. These can be related to recognized “awareness months” and Company or community special events.  

• Maintains and distributes a list of community and special events to meet contract compliance. List should include but not limited to health fairs, awareness walks/runs, and charity fundraisers.

• Coordinates and maintains community education requests from EMS agencies, allied healthcare organizations, community partners, internal and external customers and Company’s Community Education Department on events calendar.

• Maintains accurate records of community and special events and assists in the preparation of the annual reporting documentation for internal and external use.

• Creates and maintains educational and promotional materials and presentations related to Company’s community education objectives.

• Prepares letters, memos, reports, meeting minutes as needed.

• Establish contracts with appropriate parties and coordinates contract matrix and monitors contract compliance. • Coordinates the billing and collecting process of special and community events.

• Collaborate with the Managers in ensuring educational programs and classes are available to the community and coordinate and complement public outreach plans.

• Works with the Operations Managers to coordinate operational resources for community and special events and ambulance service donations.

• Schedules BLS CPR classes to meet requests. Assists with the coordination of the CPR training programs in the community.

• Makes contacts with school districts and schedules coverage of school functions (i.e. football games, career days, etc.)

• Maintain confidentiality

• Adhere to all company policies and procedures.

• Adherence to and compliance with information systems security is everyone’s responsibility. It is the responsibility of every computer user to: Know and follow Information Systems security policies and procedures. Attend Information Systems security training, when offered. Report information systems security problems.

• Ability to use and operate standard office equipment and tools. (i.e. Copier/Scanner/Printer/Phone/Fax)  

QUALIFICATIONS

• High School Diploma or GED

• Valid Driver’s License

• Advanced working knowledge of Excel Spreadsheets

• Advanced working knowledge of databases

• Effective oral, written, and interpersonal communication skills

• Proficient working knowledge of Microsoft Office (Word, PowerPoint, Publisher, Outlook) Preferred Qualifications:  

• Working knowledge of CAD

WORKING CONDITIONS AND MENTAL/PHYSICAL REQUIREMENTS 

GUIDING VALUES AND BEHAVIORS
Employee must consistently exhibit our guiding principles:
• Patient Care - We continually earn the privilege to care for our patients. It is at the forefront of everything we do.
• One Team - We respect each other and achieve together what no individual can alone.
• Innovation - We are driven to develop solutions that inspire progress.
• Vigilance - We will never waver in our commitment to safety and preparedness in the fulfillment of our duties.
• Ownership - We are accountable for what we do and take pride in how we do it.
• Citizenship - We are dedicated to being good stewards in the communities we serve.

REPORTING RELATIONSHIPS
Reports to: Operations Manager
Interrelationships: Operations, Public