Special Education Dept. Clerk

Essential Duties and Performance Responsibilities

The essential functions or duties listed below are illustrations of the type of work that is performed and is not an exhaustive list of the duties performed by this position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Other duties may be assigned.

• Assist Special Education Coordinators with clerical tasks such as coordination of meetings, follow-up calls and meeting preparation (both paper and electronic documentation)
• Perform routine checks and comparisons of reports or records for compliance with specific program requirements
• Prepare and complete mailing process of student records or correspondence
• Coordinate transportation paperwork between special education coordinators and the special education administrative assistant
• Prepare and process record requests from other schools for student records
• Must effectively use SchoolBrains and eSped platforms - (Student Information Systems) to monitor Special Education students
• Participate in department and program trainings and meetings (on-site and off-site)
• Communicate effectively and timely with the Special Education Coordinators
• Facilitate successful monitoring and completion of compliance checklists of Individualized Education Plans (IEPs) as meetings occur
• Assist Special Education Coordinators in strict adherence to timelines
• Perform other tasks as assigned by the Director of Pupil Personnel Services

Physical Demands Vision - Must be able to prepare and read documents and use a computer and other office equipment on a daily basis. Auditory and Verbal Communication - Must be able to communicate effectively and efficiently by telephone and in person. Physical Abilities - Performing this position requires extended sitting, standing and use of a computer and other school office equipment.

Extended Concentration, Excellent Recall Abilities and the Ability to Remain Calm in Stressful Situations - These capabilities are an important part of properly fulfilling the requirements of this position. Qualifications

• High School Diploma or equivalent
• Clerical/Office experience
• Knowledge of Microsoft Office and Google Suite programs
• Knowledge of eSped and SchoolBrains, preferred but will train
• Ability to travel to multiple school sites, as needed
• Ability to meet deadlines, handle complex projects, and attuned to complex problem solving
• Excellent computer skills including knowledge of web-based work applications, the google platform, MS Word, Excel, and PowerPoint
• Excellent organizational, time management, and communication skills
• Ability to establish and maintain effective relationships with colleagues and staff
• Ability to communicate clearly both verbally and in writing
• Ability to give and follow written and oral instructions
• Ability to work independently
• Remains calm, uses good judgement, and adheres to policies
• Ability to work in a team environment and develop cooperative and harmonious workplace relations

Evaluated by: Director of Pupil Personnel Services