Special Assistant to the Vice Chancellor of Academic Affairs

Careers at Southern University at Shreveport (SUSLA)

The Special Assistant to the Vice Chancellor for Academic Affairs and Workforce Development provides comprehensive administrative support to the Vice Chancellor for Academic Affairs and Workforce Development. This position plays a key role in the efficient operation of the Office of Academic Affairs and Workforce Development, handling a wide variety of tasks including scheduling correspondence and project management.

The ideal candidate is highly organized, technologically savvy, detail-oriented, high energy, and able to work independently while handling multiple priorities. The incumbent works concurrently in multiple areas of responsibility, initiatives, and issues while assisting the Vice Chancellor with identifying and meeting often unforeseen requests and deadlines.

This position provides coordination between the VCAAWD, the Chancellors Office, Executive Team, Chancellors Cabinet Members, and other internal and external contacts. This position also coordinates the activities of the Office of the VCAAWD while maintaining confidentiality and integrity.

PRIMARY RESPONSIBILITIES

• Assist the Vice Chancellor in managing strategic relationships between the Office of Academic Affairs and Workforce Development, internal and external constituents, including the overall review, consultation, and decision-making process desired by the Vice Chancellor and key stakeholders.
• Assures that information and communication is in accord with those processes and with the most effective operating model for the Office, including coordination with the Vice Chancellors long-range calendars, schedule, of agenda for recurring meetings, anticipated retreats, and planned speaking engagements.
• Prioritizes access to the Vice Chancellor to ensure that appropriate time is allocated for key strategic priorities and key constituencies.
• Assigns responsibility for issues not requiring the Vice Chancellors involvement and ensures their completion.
• Tracks and follows up on the progress of a wide range of programs, initiatives, and activities for the Vice Chancellor.
• Assesses progress to goals, priorities, and takes appropriate action to influence outcomes.
• Keeps the Vice Chancellor apprised of status and developments.
• Highlights important issues and areas of concern for the Vice Chancellor, ensuring that various perspectives on issues are presented accurately and objectively.
• Identifies and develops responses and alternatives for the Vice Chancellors consideration and decision based on a thorough and careful analysis of relevant facts, conditions, and circumstances.
• Supports and partners with the Vice Chancellor in a variety of ways, e.g., establishing priorities and setting agenda, developing ideas, identifying and evaluating alternatives, establishing goals, policies, and practices, developing action plans, promoting and driving change, and preparing for various meetings and events.
• Gathers relevant information and formulates insights on key issues.
• Key responsibility for drafting communications, briefings, major addresses, remarks, and presentations for the Vice Chancellor.
• Ensures that matters requiring the Vice Chancellors attention are prioritized appropriately and fully.
• Reviews correspondence, reports, and presentations submitted to the Vice Chancellor, obtains additional information and/or recommends appropriate changes to facilitate future discussions.
• Develops, directs, and/or coordinates the preparation of special reports and documents for the Vice Chancellor, including annual and multi-year plans, strategic goals and objectives, status reports, and action plans.
• Assists with strategic day-to-day leadership and direction of all aspects of the Office of the Vice Chancellor.
• Directs and oversees the administration of policies, procedures, and initiatives.
• Monitors Vice Chancellor email and incoming mail and composes complex correspondence based on research and knowledge of subject matter, prepares reports and analyses setting forth progress, adverse trends, and appropriate recommendations or conclusions.
• Organizes VCAAWD meetings, calls for agenda items, create agenda, take minutes, organizes other meetings, events, and social functions on behalf of the Vice Chancellor.
• Performs other reasonably related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

• Bachelors Degree or the equivalent in experience and
• Three to five years of work experience in college, university, or similarly complex organization, or an equivalent mixture of post-secondary education and relevant work.

PREferred QUALIFICATIONS

• Masters Degree
• Experience reporting to a senior administrator

TYPE

• Full-time

COMPENSATION

• $38,000 to $40,800

APPLICATION DEADLINE

• Review of applications begins March 9, 2026, and continues until the position is filled.

APPLICATION

• The application can be filled out online at SUSLAs Application for Employment.
• Please attach cover letter, resume, transcripts, and three references to the application.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the duties.

Southern University at Shreveport, an institution within the Southern University and A&M System, seeks to provide quality education for its students while being committed to the total community. This institution prepares students for careers in technical and occupational fields, awards certificates, diplomas, and associate degrees, and offers courses and programs that are transferable to other colleges and universities.

Dedicated to excellence in instruction and community service, this open-enrollment institution promotes cultural diversity, provides developmental and continuing education, and seeks partnerships with business and industry.

Title IX is a federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Title IX prohibits the use of federal money to support sex discrimination in education programs and provides individuals protection against such practices.

In compliance with federal law and USDOE federal guidance, including provisions of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Title IX Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) of 1990, the ADA Amendments Act of 2008, the Age Discrimination in Employment Act (ADEA) of 1967, Executive Order 11246, Executive Order 13988, the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act, the Uniformed Services Employment and Reemployment Rights Act, as amended, and the Genetic Information Nondiscrimination Act of 2008, an institution of the Southern University System shall not discriminate against individuals on the basis of their race, sex, sexual orientation, gender identity, gender expression, religion, color, nation, or ethnic origin, age, disability, military service, covered veterans status, or genetic information in its administration of education policies, programs, or activities, admission policies, scholarship, and loan programs, athletic or other institution-administered programs, or employment.

As part of their commitment to maintaining a community free of discrimination and in compliance with Title IXs mandate, institutions of the Southern University System shall address allegations of power-based violence and sexual misconduct, including sexual harassment and sexual assault, in a timely and effective manner. Further, institutions of the Southern University System will provide resources as needed for affected persons, Reporters, Complainants, Respondents, and third parties within the institutions community and will not tolerate retaliation against any person who reports or participates in the investigation of alleged power-based violence or sex/gender discrimination.

In accordance with the requirement of Title II of the Americans with Disabilities Act of 1990 and its Amending Act of 2008, collectively ADA, the Southern University System shall not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities. The System does not discriminate on the basis of disability in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. The System will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities so they can participate equally in the Systems programs, services, and activities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. The System will make reasonable modifications to policies, procedures, and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in a program, service, or activity of the System should contact the ADA Coordinator. The ADA does not require the System to take any action that would fundamentally alter the nature of its programs or services or impose an undue financial or administrative burden. Complaints that a program, service, or activity of the System is not accessible to persons with disabilities should be directed to the ADA Coordinator.