Site Director

Job Title: Site Director 

Department: Program 

Reports To: Area Director

Salary: $25 - $27/hr. (usually starting at $25)

Direct Reports: Youth Development Professionals, Membership Clerk, and/or Site Coordinator/Grade Specialist positions

FLSA Status: (X) Full-time (X) Non-exempt 

Administrative Duties

• Ensure compliance with organizational policies, procedures and processes.
• Maintain, enhance and implement clubhouse systems that help with effective management of program services.
• Assist in the development of an annual clubhouse budget. Oversee budget implementation, control expenditures and revenues against budget, prepare monthly budget reports.
• Recruit, hire, train, schedule and supervise clubhouse staff and volunteers; provide ongoing feedback, identify and support professional development and training opportunities.
• Develop and supervise clubhouse staff schedules, review hours worked, vacation and sick time for accuracy, and approve staff timecards in ADP per payroll calendar.
• Effectively manage the use of the membership registration system (Vision MTS & CitySpan); maintain timely and accurate member registrations and reporting.
• Oversee the ordering and inventory of after school program equipment, supplies and snack shop items within budgetary guidelines.
• Responsible for accurate record keeping and reporting including activities and events conducted, daily participation numbers, program achievements and accident/incident reporting.
• Responsible for the daily opening, cleaning and closing procedures.

Club Experience and Safety

• Oversee emergency preparedness and crisis communication of the Site; inform, enhance, train and implement emergency response trainings for site staff and members; ensure all logs and emergency documents are kept up to date.
• Work with school administrators to establish site specific emergency procedures and responses that affect both the school and the clubhouse (ex. Natural Disaster Preparedness).
• Ensure site equipment and supplies are maintained and in good working order. Conduct regular Site Safety Assessments and Reports.
• Maintain and ensure an organized and clean appearance of the site/office at all times.
• Create and maintain a positive club culture and environment that facilitates the achievement of Youth Development Outcomes and ensures physical and emotional safety of staff and members:
• Promote and stimulate program participation
• Provide guidance and role modeling to members
• Register new members and participate in their club orientation process
• Provide guidance and role modeling to members

Leadership and Supervision

• Work in collaboration with program staff, site directors, and administrative personnel through day-to-day leadership actions that mirror the adopted mission and core values of the Boys & Girls Club of San Marcos
• Establish, promote and maintain positive working relationships with peers, staff, parents, community leaders and organizations; promote a productive work environment.
• Provide leadership and supervision that positively influences effective performance by all clubhouse staff; support the ongoing development and delivery of staff trainings.
• Work with the Area Director to inform and implement performance evaluations with assigned clubhouse staff.
• Attend weekly staff meetings and organizational Leadership meetings.
• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community; develop partnerships with parents, community leaders and local organizations.
• Work internally with other BGCSM senior leadership team, as well as with school administrators, to plan and schedule facility shared space needs.

Programs and Youth Development

• Establish and oversee day-to-day programs, activities and services that facilitate achievement of Youth Development Outcomes that:
• Align with organizational objectives
• Meet members needs and interest
• Prepare members for success
• Create a safe and fun environment
• Build positive healthy relationships with staff
• Implement daily activity schedules, delegate activity supervision to appropriate staff.
• With the assistance & guidance of the Area Director; plan, develop, implement and evaluate site programs, services and activities to ensure they meet stated objectives and member needs and interests.
• Provide guidance and role modeling to members to influence positive conduct, safety and personal development.
• Participate in and provide oversight of the site orientation process.
• Ensure that members are encouraged to participate in a variety of program areas/activities and receive instruction and constructive feedback to develop skills in program areas.
• Oversee and implement BGCA National Programs.

Program Evaluation and Reporting

• • With direction from the Area Director, help to foster relationships among local schools, universities, businesses and other community youth and education programs to enhance the strategic development of the ESS program.
  • Collaborate with the Area Director to establish an annual operating plan and program goals.

  • • Compile regular reports reflecting all activities, attendance and participation and sign-in/sign-out procedures, monthly scholarship and branch reports to Area Director.
    • Collect and share stories of impact with Administrative Staff.
    • Oversee conduct, safety, security and development of members and staff.
    • Supervise the evaluation of Club programs on a continual basis and ensures programs and activities respond to member needs based on identity, gender and cultural diversity.
    • Compile regular reports reflecting all activities, enrollment and attendance, participation, and safety.

    
    

    Minimum Qualifications

    • Minimum of 18 years of age.
    • Valid Photo ID
    • Must have or have the ability to obtain a valid CA driver’s license

    Education

    • Bachelor’s Degree Preferred (but not required)
    • Must meet the requirements of an Instructional Aid in the San Marcos Unified School District. [The options to fulfill this requirement are an associate's degree or higher OR completion of 48 college units OR a passing score on the CBEST or a passing score on a basic skills proficiency test with either BGCSM or SMUSD] 
      
      

    Experience

    • 5 years’ working experience in a Boys and Girls Club or similar youth development organization planning and supervising activities based on the developmental needs of young people.
    • Or equivalent combination of education (minimum High School diploma or GED equivalent) and experience.
    • 2 years of experience working at a management level preferred.
    • Must have or be available to obtain CPR and First Aid certification (will provide training).
    • Successful completion of pre-employment drug screening and background clearance.

    
    

    Knowledge

    • Knowledge of youth development through safe and age specific after school programs.
    • Demonstrated ability in personnel supervision, facilities management, and the recruitment, motivation and retention of key personnel.
    • Strong oral and written communication skills; in person, over the phone, and via e-mail.
    • Strong relationship building and teamwork skills.
    • Demonstrated ability in communicating effectively with young people, parents, staff, volunteers and community leaders.
    • Working knowledge of budget preparation, control, and expense management.
    • Demonstrated high proficiency in computer skills (MS Office including Word, Excel, PowerPoint, Outlook, Forms) is required and the ability to learn specific computer programs as needed.
    • Demonstrated ability to effectively organize and schedule a calendar of events.
    • Self-starter with excellent organizational skills and a good sense of prioritizing, time management, and follow through.
    • Ability to deal effectively with members and family’s discipline and/or behavior challenges.
      
      Please note: That all candidates for this position need to be willing to work with all grades between TK - 8th. 
      
      

      Disclaimer

      The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications or objectives required of employees assigned to this job. Employer or employee may terminate the employment relationship at any time with or without cause.