Shipping Office Assistant

SCOPE:

Perform duties to process products and materials through shipping and receiving, move product and materials to and from warehouse, and verify shipping/receiving information is entered into the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making. Continuously supports Sofidel's Employee Personal Practice Policy.

ESSENTIAL FUNCTIONS:

• Supports Sofidel America's Good Manufacturing Practices and HACCP to promote a safe, sanitary and hygienically sound workplace.
• Work from written orders, shipping and receiving invoices, bills of lading, packing lists and verbal directions to prepare products for shipping and receiving.
• Verify accuracy of items received, comparing invoice with packing list, bill of lading, and receivers. Check the condition of received goods and report apparently damaged goods. Enter received items information to computer. Move received goods to warehouse or designated location and directed.
• Determine specific products for shipment and verify time, date and other essential shipping data. Enter delivery specifications into system such as time of shipment and carrier. Contact transportation department for carrier pick up. Prepare paperwork for shipping and obtain authorization to release load.
• Prepare shipping orders for future shifts.
• Assist housekeeping department in cleaning warehouse. Assist department staff in maintaining organization of the warehouse.
• Promotes a safety-bound corporate culture.
• Applies the Corporate Principles and Values.

OTHER DUTIES MAY INCLUDE:

• Perform or assist with any operations, as required to maintain workflow and to meet schedules and quality requirements. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• Maintain safe work area and comply with safety procedures and equipment operating rules keeping work area in a clean and orderly condition.
• Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
• Perform other related duties as assigned.

TOOLS AND EQUIPMENT USED:

Forklift, bar code scanners, computer and peripherals, standard and customized software applications and tools, and usual office equipment. SAP for inventory.

Education/Experience:

Associates Degree or High School Diploma with minimum of one to two years related experience and/or training preferred; or equivalent combination of education and experience. Must be proficient with Excel and Exposure to SAP or MRP system preferred.

Language Ability:

Ability to read and interpret documents such as safety rules, shipping/warehouse and inventory requirements, operating and maintenance instructions, and quality and procedure manuals. Communication skills are essential.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Physical Demands: Lift/Carry Requirements:

Stand

O (Occasionally)

10 lbs. or less

F (Frequently)

Walk

O (Occasionally)

11-20 lbs.

O (Occasionally)

Sit

F (Frequently)

21-50 lbs.

O (Occasionally)

Handling /Fingering

F (Frequently)

51- 100 lbs.

N (Not Applicable)

Reach Outward

F (Frequently)

Over 100 lbs.

N (Not Applicable)

Reach Above Shoulder

O (Occasionally)

Push / Pull

Climb

N (Not Applicable)

12 lbs. or less

F (Frequently)

Crawl

N (Not Applicable)

13-25 lbs.

O (Occasionally)

Squat or Kneel

O (Occasionally)

26-40 lbs.

O (Occasionally)

Bend

O (Occasionally)

41-100 lbs.

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth Perception)

Sense of Sound (within normal range) and touch

WORK ENVIRONMENT:

Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes, eye and ear protection, reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.

ACKNOWLEDGEMENT

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee''s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

EEO/AAP/M/F/D/V