Summary of position:
The Shipping Coordinator (SC) supports Southern Minnesota Beet Sugar Cooperative (SMBSC) by serving as the super user for the Sugar Trax shipping system. The SC helps SMBSC reach its mission by (1) monitoring and verifying Sugar Trax operations, (2) coordinating sugar shipments, and (3) performing tie outs to ensure proper reporting.
Essential Functions:
Sugar Trax
Monitors and verifies operation of Sugar Trax; reports program issues to Sugar Warehouse Manager or the Information Systems Department
Serves as the Sugar Trax super user; assists warehouse staff with corrections and training as needed; answers employee questions as needed
Works with the shipping analysts to monitor sugar order progression; ensures orders are completed on time and to the customer’s specifications
Monitors Sugar Trax information and performs checks of systems and data to reduce errors
Completes shipping sheet within Sugar Trax to ensure proper data load into the Factory Manager software
Sugar Shipment Coordination
Coordinates all rail cars entering SMBSC property, which includes sugar and molasses as well as other necessary materials for operations such as coal
Works with security to coordinate documents for proper transportation on and off the SMBSC site
Accounting responsibilities
Performs the daily, monthly, and yearly tie outs of SMBSC products; collaborates with accounting to ensure proper reporting
Reviews customer and vendor invoices; clarifies and resolves discrepancies
Core Competencies and Skill Requirements:
Broad understanding of accounting and inventory
Knowledge of appropriate debits and credits
Familiarity with auditing information to ensure accuracy
Ability to perform mathematical computations such as adding, subtracting, multiplication, division, percentages, and fractions to quantify and report information
Demonstrated critical thinking skills
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Excellent written and oral communication skills
Ability to demonstrate superior interpersonal skills needed for working with a variety of knowledge levels including customers, customer service representatives, employees, and managers
Ability to have a high attention to detail
Proficient in Microsoft Office
Ability to create and use macros, conditional lists, pivot tables, and look up functions to import, export, sort, and analyze data in Microsoft Excel
Ability to create and edit documents in Microsoft Word
Familiarity and comfort using Microsoft Outlook, Access, and PowerPoint
Strong work ethic
Ability to manage multiple priorities, produce excellent work results and follow through on commitments
Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
Ability to work overtime as required
Commitment to safety
Ability to work in a responsible, safe manner by adhering to SMBSC’s safety protocol
Required Education and Experience:
Three to five years of accounting experience
Experience working in transportation, shipping, or logistics is preferred
Other:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change any time with or without notice.