Senior Project Support Specialist

Job Description

Dewberry is currently seeking a Senior Project Support Specialist to join our growing Charlotte, NC team. The ideal candidate will have strong knowledge of contract administration, change management, and reporting, to ensure various projects are completed on time. This role requires an individual who can effectively collaborate with Project Managers (PMs), Task Managers and various internal stakeholders, while providing accurate and detailed reporting and data analysis. This position will be located in our Charlotte, NC.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Prepare periodic progress reports, workload analyses; compute potential cost overruns, generate reports and present to project manager/project team
• Understand the obligations of contracts to track compliance of requirements throughout the life of the project.
• Support Project/Construction Managers, and Task Managers in collection/distribution of data, communications, and coordination of team deliverables.
• Understand various project delivery information system principles and experience with typical workflows (i.e., Procore, e-Builder, Buzzsaw, SharePoint).
• Support creation of the document management plan and assist with developing and coordinating Program communications
• Follow document control procedures and ensure document control activities such as document creation, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.
• Ensure all project control activities such as contract administration, change management, and reporting are executed in a timely fashion and in accordance with all company standards and contractual requirements.
• Help develop and maintain periodic status reports to keep management and/or clients informed of contract progress.
• Assist with budget and schedule management at Contract and project levels. Participate as liaison between task managers and accounting/legal functions.
• Assist Health and Safety (H&S) Manager with coordination, tracking and reporting of H&S efforts for various projects.
• Assist Quality Manager with coordination, tracking and reporting of QA/QC efforts for various projects.
• Assist Risk Register Owners with coordination, tracking and reporting of Risk Management efforts for various projects.
• Assist with coordination, tracking and reporting of regulatory management functions for various projects.
• Support business development with marketing pursuits and business initiatives; contribute to client proposals.
• Understand construction contract document technology and review documents for adherence to industry standards and best practices. Coordinate the compilation and perform formatting of Contract Documents.
• Develop and manage construction administration support activities including construction procurement activities (specification formatting/review, addenda preparation, bid document submittal, bid tabulations review, bidder insurance review, etc.), change management (work change directive/field order/change order documentation and processing) submittal and RFI processing, tracking and response reviews.
• Coordinate and track execution and renewals of contracts including subcontracts, approvals of subconsultants, etc. Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.

Required Skills & Required Experience

• Bachelor's degree in Business Administration or minimum seven years of experience in a professional office setting required; experience in project management/coordination in the A&E and construction industry preferred.
• Previous construction experience preferred
• Possession of CSI Construction Document Technologist certificate, or ability to acquire within 12 months
• Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus.
• Experience with specifications a plus
• Experience working directly with senior managers and technical staff.
• Good communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated.
• Ability to multi-task and prioritize required.
• Ability to work both independently and in a team environment required.
• Ability to work under multiple deadline pressures required.

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

Must have a valid driver's license, good driving record and ability to pass a driving record background check.

• At this time, Dewberry will not sponsor a new applicant for work authorization.
• Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
• Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.