Senior Program Coordinator, Major Gifts

Department: Kellogg Advancement

Salary/Grade: EXS/6

Job Summary:

The Kellogg School of Management at Northwestern University is home to a global network of more than 72,000 alumni whose leadership and engagement strengthen the schools impact around the world. Kellogg Alumni Relations & Development fosters lifelong relationships with alumni, donors, volunteers, and friends to build a vibrant, connected community and inspire philanthropic support that advances the schools mission.

As one of the worlds leading business schools, Kellogg is committed to developing leaders who create lasting value. Through the $600 million Full Circle Campaign, the school is investing in transformational priorities that will shape the future of business education, research, faculty excellence, scholarships, and innovation. The Major Gifts team plays a critical role in achieving these ambitious fundraising goals by cultivating meaningful donor partnerships that advance Kelloggs strategic vision.

Reporting to the Senior Managing Director, the Senior Program Coordinator provides high-level operational, administrative, and project management support for Kellogg Alumni Relations and Developments major gifts team. This position coordinates principal gift and campaign activities, prepares donor briefings and performance reports, manages fundraising data and reporting, supports strategic planning and prospect management efforts, and coordinates campaign-related events. Working collaboratively with development leadership, stewardship, and prospect management teams, the Senior Program Coordinator helps advance fundraising priorities through effective project coordination, data management, and process improvement.

Please Note: A well-qualified candidate within this department or unit has been identified and will be considered for the position alongside other qualified candidates identified through a competitive recruitment process. The University reserves its right to give priority consideration to internal qualified candidates.

Specific Responsibilities:

Administration & Events

• Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective for major gifts and campaign initiatives.
• Prepares briefing materials, donor profiles, and meeting collateral for principal gift meetings with the Dean.
• Coordinates scheduling, agenda development, and meeting materials for campaign committee meetings.

Develops, maintains & reports on quantitative and qualitative performance measures to support fundraising activities.

• Produces reports and dashboards for principal gift meetings with the Dean.
• Prepares campaign committee reports and related analytics.
• Assists the Director of Stewardship with major gift stewardship reporting and donor impact documentation.
• Maintains donor data and database records related to principal and major gift prospects, ensuring accuracy and data integrity.

Manages fundraising event details including communication and logistics are arranged and completed in an appropriate and timely manner.

• Supports planning and execution of fundraising campaign events, including logistics, communications, materials, and follow-up activities.
• Coordinates with internal and external stakeholders to ensure successful event delivery.

Strategic Planning

• Reviews plans, meets with leadership & key faculty & staff.
• Supports leadership in developing and monitoring strategies for principal gift prospects to align with fundraising priorities and organizational resources.
• Assists with prospect research and helps prepare donor briefings and background materials.
• Partners with the Associate Director of Prospect Management to coordinate portfolio reviews, analyze prospect activity, and prepare related reports.

Provides recommendations and/or changes/improvements to functional operations to better meet organizational needs and objectives.

• Identifies opportunities to improve workflows, reporting processes, and database management.
• Develops recommendations that strengthen operational effectiveness and support departmental goals.

Miscellaneous

Performs other duties as assigned

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelors or higher degree; OR appropriate combination of education and experience.
• 2 years program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Demonstrated ability to coordinate multiple projects and priorities simultaneously, establish timelines, manage competing deadlines, and ensure successful completion of operational and fundraising initiatives.
• Knowledge of data analysis and reporting methods with the ability to collect, interpret, and present quantitative and qualitative information to support strategic decision-making and fundraising activities.
• Excellent written, verbal, and interpersonal communication skills with the ability to prepare high-quality reports, briefing materials, meeting agendas, and correspondence for leadership and key stakeholders.
• Ability to build and maintain effective working relationships with colleagues, leadership, alumni, volunteers, and external partners while working collaboratively across functional teams.
• Strong organizational skills with exceptional attention to detail and the ability to manage confidential information, maintain accurate records, and execute complex administrative and event logistics with a high degree of accuracy.
• Ability to analyze business processes, identify opportunities for operational improvements, and recommend and implement solutions that enhance efficiency and support organizational goals.
• Demonstrated ability to work independently, exercise sound judgment, prioritize work with minimal supervision, and proactively anticipate departmental needs while maintaining accountability for results.
• Proficiency with constituent relationship management (CRM) databases, Microsoft Office Suite (particularly Excel, Word, and PowerPoint), and reporting tools, with the ability to maintain data integrity, generate reports, and safeguard confidential donor information.

Target hiring range for this position will be $65,000 - $70,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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