Senior Payroll/Accounting Specialist

The Senior Payroll/Accounting Specialist performs advanced accounting duties, including reviewing entries and identifying discrepancies, reconciling various accounts, assisting with payroll processing, etc. In addition, this position provides information required for all audits; and recommends improvements to existing accounting and payroll processes and systems, and performs miscellaneous Accounting and Human Resources related duties as directed.

Essential Job Functions

• Performs payroll functions in any of the following areas:
• Performs various payroll data entry and audit functions (i.e. new hires, rehires, direct deposit, w-4, Roth/DIP, uniforms, benefit make-up deductions, missing hours, credit union, tool accounts, 401(K), My Duncan updates, salaried PTB requests, employee expense reimbursements, etc.) .
• Runs biweekly reports and audits for compliance purposes (i.e. holiday pay, floating holiday, temporary employees, time selling, return deposits, two-week time summaries, etc.).
• Completes informational requests to outside sources regarding employees and policies, loan verifications, employee verifications, garnishments and child support enforcements as levied by courts and IRS.
• Answers questions from employees regarding paychecks, time keeping and related matters by providing policy information, researching issues and coordinating with HR team members and managers.
• Assists with processing the bi-weekly payroll including entering payroll changes (i.e. pay, shift, department, deduction changes, etc.), verifying changes with HRIS; entering time-keeping changes/corrections; producing various payroll reports; and answering payroll questions.
• Every two months, this position leads the overall payroll process for the applicable pay periods.
• Serves as back-up when Payroll Manager is out of the office.
• Performs advanced accounting functions in any of the following areas:
• Verifies and matches invoices to purchase orders and receiving records, and enters accurate information in accounts payable system. Identifies, researches, and corrects discrepancies.
• Codes and allocates transactions from credit memos and other related sources.
• Reviews credit card transactions and submission of payment for employee accounts and outside travel agency.
• Posts vendor warranty credits.
• Reconciles vendor statements and general ledger accounts monthly, including researching and correcting all discrepancies.
• Responding to internal and external inquiries regarding accounts payable activities by researching and resolving inquiries including creating reports and spreadsheets as needed.
• Performs other duties as assigned by management.

Job Specific Requirements

• Licenses/Certificates: N/A
• Attendance: Regularly scheduled attendance required
• Physical: Reads small print; repetitive motion; tolerates sitting; proficient typing and data entry skills
• Environmental: N/A

Education and Experience

• Associates Degree in Business Administration or related field; or equivalent required
• Minimum three years general accounting/payroll experience required
• Proficiency with Microsoft software (Word, Excel, Project, etc.) required
• Previous ADP Payroll experience preferred

Available Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviations On-Site Fitness & Health Clinics at the MRO locations
• Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.

Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled