Senior Office Specialist (Bilingual)
Salary
$3,336.41 - $4,727.88 Monthly
Location
McMinnville, OR
Job Type
Regular Full-Time
Job Number
BH26-052
Department
Health and Human Services
Division
Health & Human Services (All Divisions)
Opening Date
05/21/2026
Closing Date
6/11/2026 5:00 PM Pacific
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4
Yamhill County has two regular full-time positions for bilingual Senior Office Specialists to work in the Adult Behavioral Health Division. Your duties in this role will include phone, receptionist services, cancelling and scheduling client appointments, reminder calls, coordinating hospital discharges, scanning documents, creating correspondence and/or PDF forms, adding clients to groups, updating clinicians schedules in the Electronic Health Record system, processing intakes, enrollments, terminations, and managing petty cash and misc. back-office work. I will also include taking meeting minutes, copying, ordering supplies, and relieving supervisors of administrative tasks such as gathering, analyzing, and preparing reports, processing subpoenas, with minimal direction, and other duties as assigned. Some evening and/or weekend work may be required.
Bilingual in Spanish and English is required.
The Benefits:
Yamhill County offers generous employee benefits:
Additional benefits for HHS employees:
The Qualifications:
Fluency in English and Spanish is required. Applicants will be required to pass skills tests including typing, document production, and Spanish. Successful completion of a background check is also required.
The Candidate:
Do you have excellent customer service and problem-solving skills, the ability to multi-task, and are able to be flexible with an ability to learn procedures and computer applications quickly? Are you self-directed, detail-oriented, and possess the ability to work in a team environment and interact with co-workers and the public in a courteous, professional manner and exhibit excellent communication skills? If so, please apply today and join our team.
Knowledge and experience with Microsoft Word, Outlook, and Excel are required.
Employees must be able to perform the essential functions of this classification with or without accommodation.
In order to qualify for most HHS positions, applicants:
Must not be excluded from participation in federal health care programs (Medicaid, Medicare, and other federally funded programs that provide health benefits); and
Must not be excluded from participation in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
Our Community
Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Required Information
Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Any documents submitted with the application that include this identifying information will not be accepted with the application.
Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.
Accommodation Under the Americans With Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.
Veterans' Preference
Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, please complete and attach all of the following.
Veteran's Hiring Preference (Veterans Preference Hiring Form-PDF))
Form must be completed and submitted with application.(Download PDF reader)
Supporting Documentation (Refer to Veterans Preference form for list)
If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.
Status of your application
Please note that Yamhill County regularly communicates with candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it may impact our ability to communicate with you about job postings through NEOGOV and responses could be delayed.
Knowledge, Skills, and Abilities
Please refer to the Classification Specification for the knowledge, skills & abilities required for this position.
Minimum Experience and Training/Other Requirements
Please refer to the Classification Specification for the minimum experience and training/other requirements for this position.
Work Environment/Physical Demands
Please refer to the Classification Specification for the work environment/physical demands for this position.
Health Coverage - Group medical, dental, and vision insurance coverage is available for the entire family. For the 2025-2026 plan year, the County will pay 97% of the monthly premium and employees will pay 3% ($70.18 per month) for the PPO Base Plan. With this plan, employees are eligible for a $125 a month contribution into an HRA VEBA account. Buy-up plans are also available. The employee premium for the HMO plan is $0.00, with the HMO plan employees are not eligible for the HRA Veba Account.
Retirement - PERS (Public Employee Retirement System) contribution is 100% employer funded, which includes both contribution to PERS pension and IAP accounts (IAP contribution is 6% of salary).
Short-Term Disability - 100% County paid.
Life insurance - $10,000 for employee/$2,000 for spouse and children - 100% County Paid.
Vacation/Sick Leave - Flexible Earned Time (FET) is a combination of vacation and sick leave. To start, employees earn 13 hours per month and future accruals increase based on years of service. After a year of service and depending on FET balance, employees may sell-back up to 40 hours of FET per year.
01
This position requires the ability to speak, read and write in Spanish. Are you bilingual/biliterate in Spanish/English? If yes, please select your level of fluency in the next question.
02
Using the definitions below, please select the choice that best describes your ability to speak Spanish and English fluently. Advanced: Able to speak Spanish with a great deal of fluency, grammatical accuracy, precision of vocabulary and idiomatic phrases. Intermediate: Able to speak Spanish to satisfy most survival needs and limited social demands. Novice: Able to speak Spanish to satisfy immediate needs in a very limited capacity.
Required Question
Employer Yamhill County
Address 400 NE Baker St
McMinnville, Oregon, 97128
Phone 503.474.4901