Senior Meeting Planner/Event Facilitator

Corporate Profile:

Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs.

Job Summary:

Requires a Senior Planner/Event Facilitator lead expertise of full lifecycle of planning, coordinating, and executing high‑visibility meetings, conferences, events, and stakeholder engagements. This role provides strategic planning support, logistical oversight, and on‑site facilitation to ensure events are delivered with precision, compliance, and exceptional participant experience. The Senior Planner serves as the primary liaison between leadership, vendors, and internal teams, ensuring alignment with mission objectives and organizational standards.

Responsibilities:

• Conducts comprehensive requirements analysis to define event scope, objectives, deliverables, and success criteria.
• Develops event strategies aligned with organizational priorities, stakeholder needs, and federal or agency‑specific guidelines.
• Advises executives on event formats, engagement models, and communication approaches.
• Creates detailed project plans including timelines, milestones, budgets, staffing, and resource allocations.
• Leads cross‑functional planning teams and coordinates all pre‑event activities.
• Develops agendas, run‑of‑show scripts, facilitation guides, and briefing materials for leadership.
• Manages venue selection, room layouts, AV/IT requirements, security coordination, and accessibility needs.
• Oversees vendor management (catering, audiovisual, printing, transportation, lodging).
• Ensures all logistical elements meet compliance, safety, and quality standards.
• Serves as the primary on‑site facilitator, ensuring smooth execution of all event components.
• Provides real‑time problem solving, stakeholder support, and schedule management.
• Leads registration, attendee flow, speaker coordination, and session transitions.

Education/Certifications:

• Minimum of 10 years of experience in event planning, event supervision, and event facilitation
• Must have a bachelor's degree
• Ability to perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes
• Ability to manage time and events effectively
• Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

Required Qualifications:

• Minimum of 10 years of experience in event planning, event supervision, and event facilitation
• Must have a bachelor's degree
  Ability to perform administrative duties such as preparing quality documents, reports and slides and coordinating briefings, conferences, teleconferences, telephone inquiries, meeting preparation, attendance and minutes
  Ability to manage time and events effectively
  Must have Microsoft Office (Word, Excel, PowerPoint) experience in preparing, editing and finalizing correspondence, documents and briefings

Corporate Summary:

Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Woman-Owned, HUBZone small business. Acquisition Professionals LLC was founded in 2014 by President/CEO Luwanna K. Clark. We are located at Quantico Corporate Center in Stafford, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is an Equal Opportunity and Affirmative Action Employer and are committed to creating an all-inclusive environment for all employees. We do not tolerate discrimination or harassment of any kind.