Senior Manager- Management Information Systems Analyst

Primary Purpose

Responsible for managing Materials Management operations with regard to the development of new systems and in the enhancement and maintenance of existing systems to ensure that the Materials Management function is operational.

Minimum Specifications

Education

• Must have a Bachelor's degree in management information systems or a related field.

Experience

• Must have eight (8) years of experience in application design and system development, including experience implementing major computerized systems and integrating systems in a materials management environment.
• Experience must include a minimum of two years of supervisory experience.
• Must have experience with Database Management Systems operations, maintenance, and backup/recovery.
• Must have experience in SQL reporting (example: Crystal Reports, Access).

Equivalent Education and/or Experience

• May have an equivalent combination of education and/or experience in lieu of specific education and/or experience as stated above.

Skills or Special Abilities

• Must be able to demonstrate knowledge of materials management and IT processes, practices and protocols affecting assigned area.
• Must have in-depth practical knowledge of using information technology to assist in the delivery of fast and efficient services.
• Must be able to demonstrate an understanding of business related needs and technical system elements, recognize system problems, identify the cause and implement appropriate solutions.
• Must have knowledge of local area networks, and operating systems in a client-server environment.
• Must be able to prioritize efforts to achieve strategic goals.
• Must have excellent verbal and written communication skills.
• Must be customer service oriented.
• Must be able to demonstrate effective leadership skills and techniques.

Responsibilities

• Ensures the data integrity of Materials Management related information. Develops new and/or revises existing policies and procedures for consideration by departmental management.
• Serves as the division liaison with the Office of the Chief Information Officer (OCIO) in order to evaluate and manage the development and installation of new software and hardware to improve safety and efficiency of processes in the division. Works with departmental management to effectively communicate and plan the various tasks of projects and tracks development to ensure timely completion of projects. Remains accountable for the oversight of departmental level projects. Responsible for applying project management direction, methodology, and processes to assigned projects to ensure appropriate outcomes.
• Assists with monitoring and management of annual budgets to ensure the necessary funds are available to carry out the established goals and objectives for the department and Parkland. Routinely monitors and reports budget-related changes to ensure proactive measures can be taken to minimize unforeseen impact on the department and the institution. Provides administrator with projections to assist in budget forecasting.
• Assists with the development, implementation, and monitoring of annual goals and objectives for the Materials Management department.
• Generates and verifies accuracy of various utilization, financial and activity reports related to assigned areas in a timely manner. Reports may include month-end financial reports and productivity reports.
• Responds to assistance/information requests from employees, and other departments in a timely and empathetic manner, and in order to improve overall departmental services. Serves as the departmental liaison to the Information Systems Department for related billing, computer systems and automation projects.
• Performs data extraction, validation and reporting for departmental outcomes management, financial, workload and productivity related activities. Works with other departments, as necessary, to gather additional information required.
• Maintains a positive working relationship with job-related contacts, such as Parkland management, vendors, other health systems, and employees in order to improve overall Materials Management system capabilities. Coordinates with a multidisciplinary team to implement assigned IT and business projects on time, on budget, and within appropriate quality levels. Employs tools, techniques, and activities of management and monitoring in the program management process.

Job Accountabilities

• Identifies and analyzes the design of jobs, work processes, work flows, etc. for the area and implements appropriate changes to improve effectiveness, productivity, and efficiency that support the overall goals of the department and Parkland.
• Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
• Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.
• Develops and monitors annual budgets that ensure the department has the necessary funds to carry out the goals and objectives that have been established for the department.
• Develops, implements, monitors, and revises annual goals and objectives for the department that support the missions and objectives of Parkland.
• Selects, trains, schedules, motivates, supervises, and evaluates employees making recommendations for disciplinary actions up to and including termination, to ensure maximum utilization of individual and group capabilities. Ensures that assigned employees receive opportunities to further their knowledge.