Senior Library Assistant

Senior Library Assistant

Salary

$55,744.00 - $74,672.00 Annually

Location

Oceanside, CA, CA

Job Type

Full Time

Job Number

26-113

Department

Library

Opening Date

06/25/2026

Closing Date

7/17/2026 4:00 PM Pacific

• Description
• Benefits
• Questions

Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

The City of Oceanside is accepting applications for the position of Senior Library Assistant. There is currently one vacancy in the Oceanside Public Library- Support Services. Reporting to a Principal Librarian, the Senior Library Assistant will ensure that the Librarys Collection Management (acquisitions, cataloging and technical processing) workflow is efficient and productive, as well as providing frontline customer service supervision.

The ideal candidate should be prepared to:

• Provide stellar customer service to both staff and patrons
• Help maintain the Library's Integrated Library System
• Act as a primary contact for Collection Management vendors
• Get excited about change and new approaches to the Library's work
• Work collaboratively with all Library units
• Create plans to improve workflows and processes
• Serve as an effective and responsive leader to the Collection Management team

The position will function effectively in a fast-paced, highly fluid working environment while managing internal and external responsibilities.

Examples of Duties

• Daily Operations

• Plans, prioritizes, assigns, supervises, reviews, and participates in the daily operation of a large clerical and technical Library unit, such as circulation-related public services at the Civic Center Library or the Collection Management unit for the Library Department.

• Establishes schedules and methods for performing work and providing assigned services.

• Identifies resource needs, reviews those needs with appropriate management staff, and allocates resources accordingly.

• Provides daily oversight of assigned circulation-related operations and activities at Mission Branch Library and bookmobiles to ensure unified application of Library policies and procedures.

• May be required to work at any Library location, including Mission Branch Library, Civic Center Library, mobile libraries, or offsite/outreach locations as needed.

• Supervisory Functions

• Participates in the selection of clerical library staff.

• Provides or coordinates staff training.

• Works with employees to correct deficiencies.

• Library Technology and Automation Systems

• Uses the Library's integrated automated system and other tools or resources needed to accomplish tasks.

• Participates in the administration of the Library's automation system.

• Develops procedures for reports and oversees routine reports.

• Diagnoses and resolves equipment, software, or connectivity problems in coordination with Library, Information Technology, and vendor staff.

• Library Technical Services & Collection Management

• Performs technical, paraprofessional, and clerical duties in support of various sections within the Library.

• Oversees or performs the maintenance and processing of library materials and related duties.

• Oversees or performs copy cataloging of new library materials.

• Oversees assigned specialized functions, including inter-library loan services or holds.

• Monitors assigned collections of materials.

• Evaluates materials for discard, replacement, or repair.

• Recommends withdrawals from and additions to assigned collections.

• Oversees or assists with rotation of materials available on bookmobiles.

• Customer Service and Reference Duties

• Provides general and specialized library assistance to patrons in person, by phone, by email, or through other electronic means.

• Delegates or searches for special requests as needed.

• Assists the public in meeting educational, informational, and recreational needs at the Library.

• Answers general reference and information questions.

• Provides reader's advisory services to the public.

• Conducts Library tours.

• Assists customers with online and application access and ensures their technical needs are met.

• Policy, Procedures, and Customer Conduct

• Interprets and applies Library policies and procedures.

• Attends to disruptions or disturbances in the Library with confidence and excellent communication skills.

• Ensures consistent application of Library policies and procedures across assigned service areas.

• Records, Data, and Reports

• Compiles statistics and writes periodic and special reports.

• Monitors and maintains current and accurate library catalog and circulation database records or data.

• Writes emails, memos, and other correspondence related to assigned duties.

• Conducts surveys.

• Programs, Outreach, and Publicity

• Participates in planning, preparing, and presenting programs, activities, and exhibits related to the area of assignment.

• Assists in publicizing all aspects of library service, including through social media.

• Supports offsite, outreach, bookmobile, and other Library service locations as needed.

Minimum Qualifications

Knowledge of:

• Principles and practices of supervision and training
• Core library policies, procedures and administrative practices, including confidentiality of customer information, freedom of information, and intellectual freedom.
• Basic approaches to accomplishing Library or related tasks using software applications, coding or other computer skills, as well as integrated library systems.
• Pertinent Federal, State and local laws, codes and regulations.
• Library organization, principles, methods, materials, practices, and common professional library terminology.
• Principles and practices used in the technical processing of materials in various formats.
• Cataloging, classification, and resources utilized in a library.
• Principles and procedures of record keeping.
• Principles of business letter/e-mail writing and basic report preparation.
• English usage, spelling, grammar, and punctuation as it relates to the performance of paraprofessional library tasks.

Ability to:

• Plan, direct, and coordinate assigned function.
• Supervise, organize, and review the work of assigned staff.
• Participate in the selection, training, and evaluation of staff.
• Evaluate work methods and recommend improved procedures.
• Interpret and explain City and Library policies, procedures, and operation of facilities to the general public and staff and resolve customer issues with these policies.
• Provide a high level of customer service in an often fast-paced, high demand environment.
• Solve problems quickly and with consideration of all people or circumstances involved.
• Deal tactfully and efficiently with the public, exercising independent judgment.
• Apply software, automation, or related skills to internal or external customer service.
• Operate a variety of standard office hardware and software for imaging, printing, and transmitting material, and related tasks.
• Maintain and update accurate records and data.
• Prepare clear and concise reports.
• Work independently and efficiently with attention to detail and organization.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective relationships with those contacted in the course of work.
• Perform paraprofessional library tasks including participation in the development of educational, informational, cultural, and recreational library programs.

Experience: Three years of technical and clerical experience in a public library. Some experience in a direct customer service role is required.

Training: Equivalent to the completion of the twelfth grade, supplemented by specialized training in library skills or services, such as on-the-job training or remote learning. Additional education such as formal postsecondary courses, a professional certificate or Associate degree in Library/Information Technology; Communications, Education or Human Services; or Digital, E-commerce, or Software-related studies; or related fields; is highly desirable.

Bilingual (English/Spanish) ability is highly desirable

Working Conditions and Selection Process

Environmental Conditions: Library environment; extensive public contact.

Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time, working in a library setting, and operating office equipment; visual acuity to read small print, computer screens, and other printed documents; speaking and hearing to exchange information. Must possess the physical strength and flexibility to bend, squat, reach above shoulder level, kneel, push/pull and lift up to 30 pounds (books, media, equipment, etc.).

Special Conditions: Positions may require working some weekend and evening hours; may be required to adjust work schedule to meet library needs.

Selection Process: All properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification from the selection process. The process may include any combination of the following: a written exam, oral exam, and/or skills assessment to further evaluate job related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list and will remain eligible for employment consideration for a minimum of six months.

Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.

RÉSUMÉS ARE NOT ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

CITY OF OCEANSIDE

Oceanside City Employees Association

Benefit Summary

The following is a highlight of benefits

Retirement

Public Employees Retirement System (CalPERS)

• Employees hired after January 1, 2013 are subject to the State laws of PEPRA in regard to retirement benefits. Each individuals benefits may differ. Consult with Employee Benefits for further details.
• Third Level 1959 Survivor Credit
• Survivor Continuation option

Additional Retirement Credit Purchase Options

• Buy additional Service Retirement Credit prior to membership
• Service Credit for unused Sick Leave
• Buy additional Military Service Credit

Health Insurance

Medical/Vision: (First of the month following 60 days)

• Kaiser plan provided through Teamster Medical Trust. For more information please contact #877-214-8928

Dental: (First of the Month following hire)

• Delta Preferred Option (DPO)
• Delta Care USA (DHMO)

Pre-Tax Benefits

Health benefits are offered on a pre-tax basis and employees cannot add or delete coverage or benefits unless a qualifying event has occurred.

Employee Assistance Program (EAP)

The Anthem EAP is paid for by the City.

• Available to all members of your household
• 6 free confidential counseling visits per incident
• Self-service support online or by phone

Disability and Life Insurances

The STD/LTD/LIFE and AD&D Lincoln Financial premiums are paid for by City.

Short-Term Disability (STD) Insurance:

• First 90 days - benefits paid at 55% of weekly salary to a maximum weekly benefit of $700 for non-work related disability only
• Seven day waiting period unless hospitalized
• All sick leave must be exhausted before STD is used

Long-Term Disability Insurance:

• After 90 days - benefits paid at 66.7% of monthly salary to a maximum monthly benefit of $6,000 for any disability

Life and AD&D Insurance:

• 1 times annual base salary; minimum of $30,000 and maximum of $200,000 of Basic Life and AD&D

Voluntary Benefits

Benefits are employee paid.

Supplemental Life Insurance through Lincoln Financial:

• Premiums are determined by age
• Purchased up to a maximum $500,000 for employees
• Spousal coverage up to the employee amount
• Dependent coverage up to $10,000

Flexible Spending Accounts through BCC:

• Utilizes a debit card as a form of payment
• Health Care Spending Account - maximum annual deferral is $3,400
• Dependent Care Spending Account - maximum annual deferral is $7,500

Deferred Compensation - 457 through Empower:

• 457 - Maximum annual pre/post-taxed amount is $24,500 for 2026; over age 50 may contribute an additional $8,000

MetLife Legal Plan

• Telephone and office consultations are available for an unlimited number for personal legal matters with an attorney of your choice.

GotZoom Student Loan Relief

• Provides a no-obligation benefit analysis for federal student loans to identify, maximize and enroll employees into Federal Loan Repayment and Forgiveness Programs.

ScholarShare 529

• An easy to manage plan that helps make the most of your or a designated beneficiary's college savings with tax benefits.

Tuition Reimbursement

Up to $2,000 per fiscal year

Leave Benefits

Vacation:

1 - 5 years: 3.58 hours

6 - 10 years: 5.12 hours

11 - 15 years: 6.65 hours

16 + years: 8.19

Maximum accrual:

• 360 hours for those hired before 7/1/95
• 300 hours for those hired 7/1/95 or after

Holidays:

• New Years Day
• Martin Luther King Jr Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Friday after Thanksgiving Day
• Christmas Day
• 48 hours Floating Holidays per fiscal year

Sick Leave:

Accrual: 12 days per year

Max accrual: Unlimited

Annual Sick Leave Pay Off:

Each calendar year an employee may elect to receive a 50% payment in lieu of accrued sick leave provided such employee has used 3 work days (maximum of 36 hours) or less of sick leave during the calendar year and has a minimum of 100 hours in their sick leave bank prior to the cash out request.

Sick Leave pay off at separation:

• Sick leave paid out depends on years of service and whether an employee retires or terminates

Bereavement Leave:

• Three days for death of employees immediate family member
• Two additional days may be charged to sick leave upon approval

Certification Pay

The City will provide certification pay up to $1.00 per hour for employees utilizing designated certifications in the performance of their duties.

Bilingual and Notary Pay

Bilingual: $1.73 per hour for eligible employees

Notary: $.58 per hour for eligible employees

Uniforms

The City will provide uniforms for any employee required by the City to wear such uniform in the course of their regular job duties.

Commercial Driver License

The City will reimburse the application cost of Commercial Class A or B Driver License to full-time employees in certain classifications.

Safety Shoes

The City will provide reimbursement up to $200 towards the purchase price of safety shoes to employees who are required to wear such shoes on the job.

Term of Compensation Plan

Effective July 1, 2024 - June 30, 2026

This is a summary of available benefits. It is not intended to provide full details of all programs. The appropriate Memorandum of Understanding, Compensation Plan and/or Benefit Plan Documents will govern any discrepancies and provide program specifics.

01

Do you possess a high school diploma or equivalent?

• Yes
• No

02

How many years of technical experience in a library that serves the public do you have?

• Less than 3 years
• 3 or more years

03

This position will require weekend and evening hours. Are you available to work weekends and evenings?

• Yes
• No

04

Are you bilingual?

• Yes
• No

05

If you answered yes to the above question, please list the languages in which you are bilingual. PLEASE INCLUDE IF YOU ARE BILINUAL IN SPEAKING, READING AND/OR WRITING IN THAT LANGUAGE.

06

Please describe your work experience in providing direct customer service to public libraries or other organizations, including handling upset customers and/or complaints. PLEASE INCLUDE THE LENGTH OF TIME IN MONTHS/YEARS IN WHICH YOU HAVE THIS EXPERIENCE.

07

Please describe your work experience in streamlining work and process improvement. PLEASE INCLUDE THE LENGTH OF TIME IN MONTHS/YEARS IN WHICH YOU HAVE THIS EXPERIENCE.

08

Please describe your work experience as a supervisor or lead worker with staff or volunteers. PLEASE INCLUDE THE LENGTH OF TIME IN MONTHS/YEARS IN WHICH YOU HAVE THIS EXPERIENCE.

09

Please list postsecondary courses, certificates, degrees, on-the-job training programs or remote learning you have completed that are relevant to this position.

10

Please describe your experience using software applications for library, project management and/or technical processing tasks. PLEASE INCLUDE THE LENGTH OF TIME IN MONTHS/YEARS IN WHICH YOU HAVE THIS EXPERIENCE.

11

CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Oceanside.

• Yes
• No

Required Question

Employer City of Oceanside

Address 300 North Coast Highway, City Hall South

Oceanside, California, 92054

Phone 760-435-3511

Website http://www.ci.oceanside.ca.us