Senior Legal Operations Specialist

Job Title: Senior Legal Operations Specialist
Location: Florham Park, New Jersey
Type: 6-month Contract
Compensation: $31.00 - $54.00 per hour (dependent on experience)
Contractor Work Model: Hybrid – onsite and remote
Hours: 40.0 hours per week

Responsibilities

• Manage and support the day-to-day administration of the contract management system (Agiloft), including system maintenance, updates, and enhancements.
• Support contract intake, review, routing, execution, and maintenance for high-volume agreements such as MSAs, SOWs, CDAs, and consulting agreements.
• Conduct initial contract reviews to identify missing information, inconsistencies, or workflow issues, exercising independent judgment to determine appropriate agreement types and escalate issues as necessary.
• Provide training and support to internal stakeholders on system processes, templates, and submission requirements.
• Coordinate with legal, finance, IT, vendors, and other departments to expedite review and approval processes.
• Monitor contract workflows in Agiloft, shepherd drafts between reviewers, and ensure timely processing of agreements.
• Maintain and suggest updates to legal templates within the contract system, and respond to inquiries regarding templates and contract submissions.
• Assist with operational and administrative tasks including vendor management, onboarding, meeting arrangements, travel logistics, expense reporting, and purchase order processing.
• Support legal and compliance training initiatives and corporate administration activities, including Board meeting coordination and document management.
• Foster effective working relationships with business units, providing legal and operational guidance aligned with business needs.

• Bachelor’s degree in business, Legal Studies, or a related field
• At least four (4) years of experience working with legal departments, contracts, or related legal issues
• Proficiency with contract management software, preferably Agiloft or similar systems
• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to train diverse clients on systems and processes
• Good understanding of legal drafting and agreement review
• Strong analytical and risk assessment skills related to contracts
• Ability to work effectively cross-culturally and across multiple time zones
• Service-oriented attitude with a positive and collaborative approach
• Strong interpersonal skills, diplomacy, flexibility, and discretion with confidential information

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical