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Senior Lease Administrator

ProPivotal

Boston, MA

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JOB DETAILS
SALARY
SKILLS
Accounting, Administrative Skills, Analysis Skills, Asset Management, Billing, Brokerage, CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing), Capital Project, Commercial Real Estate, Cross-Functional, Data Quality, Dental Insurance, Document Management, Documentation, Establish Priorities, Insurance, Leasing, Legal, Legal Reports, Legal Support Skills, Maintenance - Pool, Microsoft Excel, Microsoft Outlook, Microsoft Word, Paralegal, Presentation/Verbal Skills, Real Estate, Reconciliation, Record Keeping, Rentals, Reporting Skills, Risk, Team Lead/Manager, Team Player, Time Management, Vision Plan, Writing Skills
LOCATION
Boston, MA
POSTED
Today

Were hiring a SeniorLease Administratorto support a high-performing Real Estate Operations team and play a key role in keeping a large commercial lease portfolio accurate, compliant, and running smoothly. This is a highly collaborative, detail-critical position partnering closely with Asset Management and cross-functional teams and a great opportunity for an experienced Lease Administrator, Lease Analyst, ora Paralegal with a commercial real estate background to join a company with a portfolio of over 200 commercialproperties along the East Coast.

Key Details

  • Compensation:$115,000$120,000 base+18%20% annual bonus
  • Direct Hire:Benefits include the company pays 100% ofHealthcare, Dental, Vision Insurance
  • Work Arrangement: Hybrid:In-office MonWed, remote Thurs & Fri

Why This Job is Awesome / Your Impact

  • Youll be a central point of support for lease interpretation, lease data accuracy, and portfolio reporting.
  • The role ishigh-visibilityandcollaborative, partnering with Asset Managers and other stakeholders across the business.
  • Strong stability + a dynamic environment, with meaningful ownership of your work. Overall a great culture with low employee turnover.

Responsibilities

  • Interpret and analyze lease terms; support Asset/Regional Managers with lease-related questions and reporting
  • Maintain lease data integrity across systems (e.g., lease abstracts, critical dates, square footage, assumptions, capital costs)
  • Support tenant changes (name changes, subleases, assignments) in coordination with Credit/Legal; ensure updates flow correctly into lease systems
  • Maintain CAM pools and recovery amounts; update monthly expense estimates and tenant recoveries
  • Track Letters of Credit (LOC) details and produce reporting for Legal/Accounting review
  • Coordinate tenant insurance tracking with third-party broker and risk partners; communicate changes in occupancy, dispositions, and lease activity
  • Prepare, review, and distribute recurring and ad hoc leasing activity reports and summaries
  • Prepare/maintain Lease Approval Summaries, lease abstracts, verification packages, and transaction announcements
  • Support financial processes tied to leases (straight-line rent reporting, invoice review support, CPI rent calculations, holdover/late fee items, CAM reconciliations billing support)
  • Assist with audit trail/reporting support and capital project lease responsibility reviews/amortization schedules

Required Qualifications

  • 5+ years of commercial real estate experience(lease admin/lease analyst track strongly preferred)
  • Experience withMRIor similar lease administration software is a plus (not required)
  • Strong Excel/Word/Outlook + comfort working in document-heavy environments
  • Proven experience incommercial lease administrationoraparalegal background with commercial real estate experience
  • Exceptionalattention to detailand track record of maintaining accurate records and documentation
  • Strong written/verbal communication; able to partner effectively with Asset Management, Legal, Credit, Accounting, and third parties
  • Ability to prioritize, manage multiple deadlines, and operate independently with minimal direction
  • Bachelors degree is required for consideration

Preferred Qualifications

  • MRIexperience
  • Experience supporting large portfolios and working with lease abstraction / document management tools
  • Background coordinating across risk/insurance stakeholders and/or supporting CAM/lease billing workflows

There are no costs for candidates utilizing our services as our clients pay for all related hiring fees. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill. If you see a job that interests you, respond to the ad or give us a call so that we can help you find a job you'll love. As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too.

ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.
PandoLogic. Keywords: Lease Administrator, Location: Boston, MA - 02108

About the Company

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ProPivotal