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Senior Facilities Coordinator

Intercontinental Exchange Inc

Dallas, TX

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Computer Workstations, Cross-Functional, Detail Oriented, Equipment Maintenance/Repair, Facilities Management, Food and Beverage Industry, Identify Issues, Interpersonal Skills, Inventory Management, Mail Processing, Maintenance Services, Microsoft Excel, Microsoft Exchange Server, Microsoft Office, Microsoft Outlook, Microsoft Word, Multimedia, Multitasking, Operations, Operations Management, Order Delivery, Order Supplies, Organizational Skills, Physical Demands, Process Improvement, Property Maintenance, Property Management, Purchase Orders, Vendor/Supplier Management
LOCATION
Dallas, TX
POSTED
27 days ago

Overview

Job Purpose

NYSE Texas is seeking a highly organized, detail-oriented Senior Facilities Coordinator to support a fast-paced and growing office. This role manages daily workplace operations to ensure an efficient, well-maintained office and a high-quality customer and employee experience.

The ideal candidate is proactive, reliable, and able to manage multiple priorities with minimal supervision.

Responsibilities

  • Workplace Operations

  • Conduct daily office walkthroughs; maintain cleanliness and organization

  • Manage inventory and restock office and kitchen supplies

  • Order supplies, process purchase orders, and track deliveries

  • Set up and break down meeting rooms, including food and beverage support

  • Identify and implement process improvements

  • Support office events and special projects as needed

  • Facilities & Vendor Management

  • Respond to and resolve facility-related requests and issues

  • Coordinate service calls, maintenance, and repairs

  • Escort and supervise vendors and contractors onsite

  • Maintain relationships with building management and service providers

  • Perform light troubleshooting and coordinate equipment maintenance

  • Employee & Office Support

  • Work cross-functionally with IT, Multimedia, Events, and other internal teams

  • Coordinate new hire setups (workstations, supplies) and office moves

  • Assist with reception duties, including greeting guests and phone coverage

  • Manage mail, packages, and deliveries

Knowledge and Experience

  • 5+ years of facilities, office operations, or related experience
  • Strong organizational skills with ability to manage multiple priorities
  • Excellent communication and interpersonal skills
  • Self-starter with ability to work independently
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Service-oriented with a proactive, "can-do" approach
  • Flexible to support occasional after-hours or weekend needs

Physical Requirements

  • Ability to lift/move supplies (up to ~30 lbs)

#LI-HR1 #LI-ONSITE

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Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.

About the Company

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Intercontinental Exchange Inc