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Senior Executive Assistant

MultiCare Health System

Tacoma, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Analysis Skills, Board Meeting, Business Support, Calendar Management, Career Development, Customer Support/Service, Data Collection, Detail Oriented, Establish Priorities, Executive Assistant Skills , Fellowship, Healthcare, Logistics, Meeting Minutes, Needs Assessment, Organizational Skills, Patient Care, Performance Metrics, Performance Reviews, Presentation/Verbal Skills, Process Development, Process Improvement, Progress Reports, Project/Program Management, Telephone Skills, Time Management, Travel Planning, Tuition Fees
LOCATION
Tacoma, WA
POSTED
30+ days ago
You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve.
What WE are seeking:
Prior experience as an Executive Assistant specifically supporting CEOs of a large healthcare system or large organizations.
Strong background in healthcare environments
Ability to navigate the unique demands of CEOlevel support (distinct from general Csuite roles)
Professional presence and excellent representation skills
Consistent inoffice presence every day - this is a nonremote role
A seasoned, energetic professional who brings longterm experience and enthusiasm to daily work
Demonstrated strong work ethic, reliability, and commitment
Ability to support senior executives/presidents simultaneously

FTE: 1.0

Business Hours supporting the President

The pay scale is $120,000 - $160,000

Position Summary
The Executive Assistant to the President proactively takes charge of the President's day-to-day schedule and activities while anticipating needs, making well-informed decisions and meeting deliverables. The Executive Assistant assists the President to manage special projects of a breadth and complexity requiring analytic expertise and work across organizational boundaries and awareness of external dynamics. The incumbent assists the President to meet critical deadlines and shifting priorities by providing high-level administrative and time management support activities to include: scheduling/calendaring, making travel arrangements, screening and prioritizing calls, keeping all aspects of communication flow accurate, organized and efficient. This position also support president's office annual business cycle of activities and performance review cycles. This position requires must understand business priorities and identify process improvements to create efficiency and scale. It requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information

Responsibilities:

Provides high level administrative support to include; creating agendas; taking and preparing meeting minutes; processing incoming and outgoing communications; completing weekly and monthly reports on a variety of projects.
Performs complex calendar management/scheduling activities; makes/coordinates travel arrangements for business needs.
Coordinates executive committee meeting logistics including: collection, preparation, and dissemination of briefing materials. Compiles data, and prepares papers for consideration at meetings and for the board of directors.
Attends and records minutes of committee and management meetings, as required. Writes, edits, formats, prints and distributes minutes in a timely fashion. Coordinates the finalization of minutes with relevant managers.
Completes special project responsibilities as defined by the President.
Reads and analyzes incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Represents the President and/or meets with individuals, special interest groups and others on behalf of the President using discretion, judgment and confidentiality in all matters; Assesses needs based on competing demands; prioritizes access to the Executive's schedule.
Tracking president's direct reports progress against various initiatives and targets
Supporting the president's office by owning coffee chat tracking and KPIs; End of year accomplishments from my direct reports; ALL IN feedback gathering and other activities as needed.

Requirements:

Associates degree; equivalent years of experience or combination of experience and vocational secretarial coursework completion will be considered in lieu of degree
BA degree preferred
Five years high level administrative assistant or secretarial experience, in a health care setting preferred

Why MultiCare?

Rooted in the local community - Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years

Growth and education - Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future

Well-being and support - Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life

Living our values - Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other

Belonging for all - Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued

Pacific Northwest lifestyle - Work and live where natural beauty, adventure and strong community connections are part of everyday life

Pay and Benefit Expectations
We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $93,954.00 - $135,221.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.

Associated benefit information can be viewed here.

MultiCare is an equal opportunity employer. Hiring decisions are made without regard to race, color, religion, national origin, sexual orientation, gender identity, disability or veteran status. EOE/AA/M/F/D/V

About the Company

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MultiCare Health System