Administrative Skills, Billing, Calendar Management, Catering Services, Credit Cards, Dental Insurance, Editing, Establish Priorities, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Order Supplies, Organizational Skills, Presentation/Verbal Skills, SAP, Telephone Skills, Time Management, Travel Planning, Writing Skills
Duration: 8 month contract
Pay Range: $35.00/hour - $40.00/hour
Location: Hybrid - 3 days per week onsite in Oakland
TOP THINGS
1) JOB HISTORY/TENURE AS ADMIN ASSISTANT
2) HIGHLY ORGANIZED
3) EASILY ADAPTIBLE TO CHANGE/BUSY WORK SCHEDULE
Managing incoming calls and taking appropriate action to resolve in a professional and courteous manner
Prioritizing, handling, and routing incoming correspondence, emails, and information/paper flow
Managing Senior Director's calendar; scheduling meetings, preparing agendas and making catering and travel arrangements when needed
Writing and editing correspondence and reports for the Senior Director to review/sign
Prepare PowerPoint presentations and taking meeting minutes as needed
Organize and gather materials for the Senior Director business meetings
Aggressive follow up on meeting deadlines with team and maintaining a follow-up system to assure deadlines are met
Monitoring costs, ordering supplies through SAP, commercial card/corporate credit card administration in Concur, maintaining subscriptions and memberships, processing invoices; SAP/HR items, filing, order supplies
Updating lists and org charts
Contacting vendors accordingly for service
Provide support to special projects
Remote work, plus ability to report to Oakland General Office for support 3x per week.
Minimum Qualifications
Minimum 5 years of administrative experience
Minimum 5 years experience in, Word, Excel, PowerPoint, and Outlook
Desired Qualifications
One or more years of experience supporting a senior manager/executive.
Benefits: (employee contribution)
Health insurance
Health savings account
Dental insurance
Vision insurance
Flexible spending accounts
Life insurance
Retirement plan
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.i
inSync Staffing
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
50 to 99 employees
Staffing/Employment Agencies
http://www.insyncstaffing.com/default.html