Job Title: Senior Deposit Operations Associate/ACH Specialist Department: Operations
Job Status: Full Time
FLSA Status: Non-Exempt
Grade: 8
Amount of Travel: No Travel
Reports To: AVP, Deposit Operations Manager Positions Supervised: N/A
POSITION SUMMARY
Responsible for providing back-office support to customers, bank staff and Deposit Operations Associates relating to products and services offered and administered by the Operations Department. Subject matter expert in ACH processing.
ESSENTIAL FUNCTIONS
• Subject matter expert for ACH and Instant Payments in accordance with Regulation E and NACHA rules and guidelines.
• Acts as main point of contact for customers and branch staff to research and resolve ACH and Instant Payment inquiries/problems.
• Reviews daily ACH Exception and Reject Reconciliation reports to process non-posted items, IAT transactions, death notifications, and ACH rejected items.
• Determines exception transaction results and processes daily ACH returns through DNA Core system and FedLine Advantage.
• Reviews daily workflow queues in OnBase to review and process all Reg E and corporate claims, stop payments, and federal benefits enrollment forms.
• Processes any reclamations received in a timely manner.
• Processes any ACH Positive Pay Returns from the BGDS Department on a daily basis.
• Downloads Fed ACH Returns report from FedLine Advantage weekly.
• Downloads standard reports from FedLine Advantage monthly.
• Provides daily Exception report to lenders for their review and decision.
• Researches and reconciles any outages on the ACH In Process General Ledger account.
• Balances the ELAN account on a monthly basis.
• Utilizes Payment Exchange system to monitor and work on all Instant Payment transactions including Instant Payment fraud and disputes.
• Provides support and backup on all tasks performed by the Deposit Operations Associates.
• Assists in training new and existing Deposit Operations Associates on ACH and Instant Payments related tasks.
• Assists the Deposit Operations Manager as needed.
• Identify areas for improvement and work with management to implement recommended changes.
• Monitors procedures for accuracy and update as needed.
• Researches problems of a more complex nature.
• Processes all adjustment requests.
• Assists with gathering documentation for audit requests.
• Must complete NACHA, NEACH, BSA, AML, and other Regulatory and Continuing Education as assigned.
• Must adhere to all bank and regulatory policies and procedures specific to position.
• Performs additional duties as requested.
POSITION QUALIFICATIONS
Competencies
• Communication
• Job Knowledge
• Productivity & Time Management
• Quality
• Teamwork & Cooperation
Education/Experience/Skills & Abilities
• High School Diploma or GED required.
• Minimum of 1 year of ACH processing experience
• Accredited ACH Professional (AAP) certification within 2 years of hire date.
• Strong attention to detail and accuracy.
• Excellent customer service and problem-solving skills.
• Working knowledge of Microsoft Office (Word and Excel).
• Ability to multi-task with good organizational skills.
• Working knowledge of the bank’s deposit products and services.
PHYSICAL DEMANDS
Physical Demands
Lift/Carry
Stand Occasionally
10 lbs or less Occasionally
Walk Occasionally
11 – 20 lbs Occasionally
Sit Constantly
21 – 50 lbs Not Applicable
Handling/Fingering Occasionally
51 – 100 lbs Not Applicable
Reach Outward Not Applicable
Over 100 lbs Not Applicable
Reach Above Shoulder Not Applicable
Push/Pull
Climb Not Applicable
12 lbs or less Occasionally
Crawl Not Applicable
13 – 25 lbs Occasionally
Squat or Kneel Not Applicable
26 – 40lbs Not Applicable
Bend Not Applicable
41 – 100 lbs Not Applicable
N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Other Physical Requirements
None
Westfield Bank has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.