Senior Coordinator
Vaco LLC
Toledo, OH
The primary focus of this position is to evaluate our customers’ forecasted production by package and compare it to current shop capacity. Tracking forecasted and onsite package counts will be a daily routine. The goal is to adjust our production, best suiting a good balance of work amongst all departments scheduled on a shift-to-shift basis. To do this effectively, we utilize our proprietary software (AVTS), along with several customer provided apps and websites. The following 20 items further outline daily, weekly, quarterly and annual responsibilities.
- Manage coordinator(s) supporting 24/7 day/week production needs
- Interface with Customer and applicable third-party entities
- Interview and train coordinator staff
- Prepare and audit reports for invoicing-weekly
- Prepare and audit quarterly reports to upper management
- Managing changes for invoicing (spreadsheets, following POs, work with accounts receivable to reconcile issues)
- Manage credit card receipts and monthly reports
- Provide weekly production glide paths: create, advise and monitor
- Review forecasted volumes and units onsite with Plant Manager to determine production expectations by shift and department.
- Review part shortages and the impact to production schedule-assist with recovery plan
- Partner with Customer and internal quality groups for VINs in repair or require special handling (OBT/RTP)
- Audit and assess vin lists to provide customer feedback
- Vehicle logistics and plant scheduling liaison
- AVTS yard management - vehicle flow ingate/out gate. Vehicle tracking-manage priority Vins
- AVTS project management, launch/test new sales codes, communicate and follow up through full implementation with IT resource)
- Process OT quotes to account rep per Plant Manager approval
- Creating/managing processes and procedures for coordinators (AVTS & customer systems)
- Participating in resolving customer system user issues
- Managing logistic report via shift end summary sheets
- Staples Orders
Years of Experience: 1-3 years of working in a production environment
Top Skills:
- Microsoft suite of products: Excel, Word, PowerPoint
- Strong interpersonal communication skills
- Cross team functionality (IT, Finance, Operations, etc.)
- Forecasting experience (volume of resources, timeline expectations, scheduling, quoting overtime rates)
Secondary Skills:
- Experience with systems administration
- Plant management: 1 person that will report to you
- Strong analytical and problem-solving skills
- Bachelors degree of any kind
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.