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Senior Coordinator, Academy Studios

Academy Of Motion Picture Arts and Sciences

Beverly Hills, CA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Cross-Functional, Customer Relations, Detail Oriented, Digital Video, Diversity, Employee Assistance Plan, Film, Finance, Healthcare, LinkedIn, Logistics, Marketing Communications, Meeting Minutes, Microsoft Office, Multitasking, Online Courses, Organizational Skills, Presentation/Verbal Skills, Production Support, Project Management Software, Project Tracking, Proofreading, Publications, Quality Control, Social Media, Software Administration, Team Player, Time Management, Video Production, Writing Skills
LOCATION
Beverly Hills, CA
POSTED
16 days ago
Department: Marketing, Communications and Content
Reports to: Senior Vice President, Academy Studios
Job Type: Full Time – Regular
Job Classification: Hourly (Non-Exempt)
Workplace Location: Hybrid – Los Angeles - 8949 Wilshire
Compensation: $25.00 - $26.00 per hour

Summary/Objective:
The Senior Coordinator, Academy Studios provides production and administrative support for the Academy Studios content team, ensuring the efficient planning, scheduling, and delivery of video and digital projects across Academy Studios’ content portfolio, including the Academy of Motion Picture Arts and Sciences, the Academy Museum of Motion Pictures, and the Oscars. This role serves as a central hub for communication, timelines, and logistics, helping projects move smoothly from concept through publication.

The Senior Coordinator will work closely with producers, directors, and external collaborators, supporting shoots, approvals, and asset delivery. The position requires exceptional organizational skills, clear communication, and the ability to handle multiple projects in a fast-paced environment. This role is both internal- and client-facing, requiring professionalism and discretion when interacting with filmmakers, talent, and industry partners.

Essential Functions of the Job:
  • Assist in the coordination of Academy Studios meetings, production timelines, and communication with other departments. Track project milestones and update workflow tools (Airtable, ClickUp, or equivalent) to ensure visibility across teams.
  • Maintain awareness of all Academy Studios activities; own and maintain detailed meeting minutes for various meetings, including all-team multi-department meetings, digital department team weeklies, social, digital video, and content strategy weeklies, and cross-department meetings as they pertain to Academy Studios.
  • Proactively facilitate effective communication and coordination between Academy Studios and relevant Academy and Academy Museum teams.
  • Contribute ideas and support development of creative concepts to develop across social and digital channels.
  • Conduct pre-publication quality control review of video content with an eye for edit/color continuity and caption proofing.
  • Assist in the management and coordination of various assets across departments. This includes the collection of project assets, delivering finals, and submitting to the Academy’s Film Archive.
  • Help process invoices, vendor paperwork, and payment requests in coordination with finance.
  • Support Academy Studios’ on-site coverage of live events, screenings, and video activations as assigned.
  • Uphold the Academy’s standards of professionalism, inclusivity, and creative excellence.
Qualifications and Requirements:
  • A bachelor’s degree in film studies, video production, communications, or a related field, or equivalent professional experience.
  • 2+ years of digital video experience (production and/or social media).
  • Strong organizational, time-management, and multitasking abilities with meticulous attention to detail.
  • Basic to intermediate proficiency in Microsoft Office and Google Workspace.
  • Experience with digital project management tools (Airtable, ClickUp, Frame,io, etc.)
  • Excellent written and verbal communication skills.
  • Comfortable interacting with high-profile talent, filmmakers, and industry partners with discretion.
  • Ability to collaborate effectively with cross-functional teams under tight deadlines.
  • A commitment to diversity, equity, accessibility, and inclusion.
  • Ability to work variable hours, including evenings or weekends during awards season and key Academy events.
Preferred Qualifications:
  • Familiarity with video production terminology and post-production processes preferred.
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture. 

Benefits:
  • Comprehensive medical, dental, and vision coverage.
  • 15 days of PTO, plus company-paid holidays.
  • Additional time off including summer hours, winter hours, and a cultural floating holiday.
  • Paid sick leave.
  • Paid parental leave.
  • 401k retirement plan with a company match
  • Clean Air Commuter Program
  • Employee Assistance Program through CompPsych Guidance Resources.
  • Wellness benefits through Cigna Healthcare.
  • Free access to 16,000+ online courses through LinkedIn Learning
  • Free Academy membership screenings
  • Free tickets and screenings at the Academy Museum
  • Employee discounts through LifeMart and Working Advantage


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Academy Of Motion Picture Arts and Sciences