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Senior Business Assistant

Texas Tech University

Lubbock, TX

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JOB DETAILS
SALARY
$17.69–$22.98 Per Hour
SKILLS
Accounting, Administrative Skills, Auto Insurance, Budget Management, Budgeting, Calendar Management, Communication Skills, Customer Support/Service, Event Management, Microsoft Excel, Microsoft Product Family, Organizational Skills, Presentation/Verbal Skills, Project Development, Property Insurance, Purchase Orders, Purchasing/Procurement, Reconciliation, Regulations, Resolve Customer Issues, Safety Compliance, Safety/Work Safety, Staff Policies, Systems Maintenance, Telephone Skills, Travel Planning, University/School Policies, Writing Skills
LOCATION
Lubbock, TX
POSTED
6 days ago

Major/Essential Functions

  1. Perform administrative duties for Procurement Services staff. Responsibilities include, but are not limited to, fielding and screening calls, emails, and the front desk, setting meetings and managing events and calendars, assisting with travel arrangements, and other duties as they are assigned.
  2. Manage Timeclock reporting and other payroll and timeclock-related duties.
  3. Reconcile monthly pcard statements for the department. This includes managing budgets, purchase transactions, travel-related items, and purchase order and invoice management. Maintain an organized system of purchases and renewing those purchases as needed annually. 
  4. Oversee the departmental inventory, including the annual audit due each June.
  5. Manage, charge, and reconcile the annual University auto and property insurance policies.
  6. Develop projects to increase the morale of staff in compliance with university policies. Involve staff members to increase employee participation. Work with the Managing Director to develop team-building activities.
  7. Assist with fiscal year-end and start responsibilities.


Grant Funded?

No

Pay Basis

Hourly

Schedule Details

Monday - Friday 8:00 am - 5:00 pm

Work Location

Lubbock

Preferred Qualifications

  • Bachelor's degree plus two (2) years of experience in office administration.
  • Experience with Jaggaer, Emburse, Banner (Ellucian), budgeting, advanced accounting principles, and advanced written and oral communications skills.


Department

Procurement Services

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Shift

Day

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family

Organizational Administration

Job Sub Family

Administrative Operations

Knowledge, Skills, and Abilities

Fluent in Microsoft Suite, accounting principles, reconciliations, event planning, problem-solving, and customer service excellence.
 

Hourly Pay Range

$17.69 - $22.98 - $28.32

About the Company

T

Texas Tech University