Senior Associate, Firm Operations

Job Description Beacon Pointe is currently seeking an exceptional individual to join our Firm Operations team as a Senior Operations Associate. The successful candidate will join a highly talented team of professionals that serve the investment management and financial planning needs of high-net-worth individuals, families and institutions. The successful candidate will have a demonstrated…" /> Senior Associate, Firm Operations @ Beacon Pointe Advisors LLC

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Senior Associate, Firm Operations

Remote - Newport Beach, CA

Job Description

Beacon Pointe is currently seeking an exceptional individual to join our Firm Operations team as a Senior Operations Associate. The successful candidate will join a highly talented team of professionals that serve the investment management and financial planning needs of high-net-worth individuals, families and institutions. The successful candidate will have a demonstrated track record of both educational and professional achievement; with a commitment and passion for delivering exceptional service to the firm's clients and associates.

As a Senior Associate for Beacon Pointe, you will be responsible for the firm-wide administration, onboarding, maintenance, and optimization of custodian relationships and platform integrations. This role serves as operational liaison between the firm and its custodial partners, ensuring seamless onboarding of new custodians, accurate recordkeeping, efficient servicing processes, and strong relationship management. The position plays a critical role in supporting advisors, operations teams, and strategic growth initiatives by maintaining operational excellence across all custodial platforms.

Responsibilities

Custodian Onboarding & Platform Management

• Lead the operational onboarding, implementation, and ongoing maintenance of custodian relationships across the firm's platform
• Coordinate custodian due diligence, documentation collection, approval workflows, and implementation timelines.
• Partner with custodians, technology, compliance, and internal stakeholders to facilitate successful integrations.
• Develop, maintain, and enhance standardized onboarding procedures, checklists, and documentation.

Custodian Relationship Management

• Oversee ongoing custodian administration, including maintenance of service agreements, operational contacts, platform permissions, and support processes.
• Coordinate escalation management and operational feedback discussions.
• Stay informed of custodian platform enhancements, policy updates, and operational changes.

Recordkeeping & Documentation

• Maintain comprehensive records of custodian contracts, agreements, pricing schedules, and service documentation.
• Ensure accurate and organized recordkeeping related to custodian onboarding, servicing activities, and relationship management.

Project Management & Process Improvement

• Lead cross-functional projects related to custodian onboarding, conversions, integrations, and platform changes, coordinating communication and execution across custodians, local offices, and internal teams.
• Create and maintain operational procedures, service guides, and training materials.
• Participate in strategic initiatives to support firm growth, advisor experience, and operational scalability.
• Use project management tools to monitor custodian-related projects and initiatives.

Qualifications

• Undergraduate degree required (Bachelor's degree in Finance, Business or Economics preferred).

• This is a specialist position and requires:

• 2+ years of relevant experience with a Registered Investment Advisor (RIA), investment management firm or broker/dealer.

• Multi-custodial experience (Charles Schwab, Fidelity, Pershing institutional platforms at a minimum), set-up of custodial relationships preferred.

• Excellent interpersonal and verbal/written skills.

• Strong commitment to detail with excellent organization and prioritization skills.

• Self-starter with a proven ability to work in a fast-paced, evolving work environment.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Office 365, etc.).

About Beacon Pointe Advisors

Beacon Pointe Advisors is one of the nation's largest Registered Investment Advisor firms with headquarters in Southern California and affiliate offices nationwide. Beacon Pointe provides advisory services to a range of clients, including institutions (i.e., endowments, foundations), high-net-worth individuals, and families. Beacon Pointe has been recognized by various industry publications including Forbes, Financial Advisor Magazine, Barron's, and more. For more information, please visit Awards Disclosures.

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