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Senior Associate Clinical Contracts & Budgets

Aditi Consulting

Thousand Oaks, CA

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JOB DETAILS
SALARY
$42–$45 Per Hour
SKILLS
Ariba, Artificial Intelligence (AI), Automotive Automation, Billing, Biotech and Pharmaceutical, Budgeting, Business Support, Clinical Advice, Clinical Support, Communication Skills, Conferences, Consulting, Contract Management, Cross-Functional, Detail Oriented, Disease, Documentation, Emerging Technology, Establish Priorities, Event Management, Finance, Financial Planning, Financial Strategy, Follow Through, Healthcare, Interpersonal Skills, Logistics, Medical Equipment, Messaging Technology, Microsoft Excel, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Negotiation Skills, Onboarding, Operational Strategy, Operational Support, Operations Planning, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Progress Reports, Project/Program Management, Purchase Orders, Purchasing/Procurement, Relationship Management, Reporting Dashboards, SAP, Sales Management, Salesforce.com, Short Messaging Service (SMS), Speech Technology, State Laws and Regulations, Tableau, Telephony, Time Management, Writing Skills
LOCATION
Thousand Oaks, CA
POSTED
30+ days ago
Payrate: $42.00 - $45.00/hr.
 
Summary:
The ideal candidate for the Senior Associate, Clinical Contracts & Budgets role is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment. This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment.
 
Responsibilities:
  • Niche Conference & Event Support:
  • Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
  • Coordinate event logistics including room booking and investigator coordination.
  • Track sponsorship commitments and provide weekly progress reports.
  • Operational & Business Support:
  • Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
  • Contribute to onboarding and communication workflows.
  • Contracting & Invoicing Coordination:
  • Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
  • Support resolution of contract and budget issues
  • Maintain contract tracking in appropriate systems
  • Maintain payment data tracking in appropriate systems
  • Responsible for providing information for entry into systems
 
Required Skills:
  • Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet) with ability to integrate and up-level using latest technologies such as GPT and LLMs
  • Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
  • Experience with contracts and/or invoicing preferred.
  • Proactively identifies and implements process improvement opportunities.
  • Ability to create documentation for team processes.
  • Excellent verbal and written communication skills. Communicates effectively within department.
  • Negotiation and relationship management skills
  • Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
  • Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
  • Self-motivates and takes full responsibility and ownership of tasks assigned.
 
Top 3 Must Have Skill Sets:
  • Financial and resource planning with ability to build dashboards and visualization on tools like Tableau and Smartsheet
  • Presentation skills including ability to generate executive level presentations
  • Interpersonal skills, relationship management and ability to thrive in ambiguity
 
Pay Transparency: The typical base pay for this role across the U.S. is: $42.00 - $45.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match,  life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 
 
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
 
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About the Company

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Aditi Consulting