Senior Administrative Support Office of Chief Accountant

Overview

C2 ALASKA, LLC.

Washington, DC

The Administrative Support III Senior shall provide support to the U.S. Securities and Exchange Commission (SEC) Office of the Chief Accountant (OCA) Administrative Officer.  The Office of the Chief Accountant (OCA) is responsible for accounting and auditing matters arising in the Commission’s administration of the federal securities laws, particularly with respect to accounting policy determinations, the form and content of financial statements to be filed with the Commission, and internal control over financial reporting (ICFR) matters.

Responsibilities

• Perform complex clerical and administrative duties to assist senior officers and managers and professional members of Division or Office that involve confidential or sensitive issues and information
• Track and disseminate internal reports and data, filing such reports, providing initial drafts of correspondence and memoranda or proofreading drafts provided by SEC staff.
• Develop and manage complex, multi-leg itineraries, including air, hotel, and ground transportation.
• Handle time sensitive changes, cancellations and disruptions with professionalism and urgency
• Track and apply traveler preferences (seating, timing, accessibility needs, etc.)
• Support SEC processes related to passports, visas, and country specific entry requirements.
• Monitor timelines and documentation requirements for international travel.
• Coordinate with internal offices and external groups on international travel.
• Assist with time zone planning, international scheduling considerations and currency awareness.
• Follow Federal/GSA travel policies (e.g. travel authorizations, per diem, state/city tax exemptions, etc.) and procedures to coordinate travel/meeting arrangements.
• Coordinate with budget and finance offices to ensure travel is properly funded and organized.
• Complete SEC forms including time and attendance forms, visitor access requests, desktop publication requests, facilities requests, or office supplies and maintenance needs requests
• Answer and route telephone calls; appropriately greets caller, records accurate messages, and documents questions or needed follow-up and communicates this to SEC personnel
• Assist the public and/or employees at front reception counter appropriately greets visitors; answers routine questions; locates documents and files
• Arrange video conference meetings and technology set up, and arranges appropriate SEC IT support for teleconferences and video teleconferencing
• Handle, organize, and distribute both incoming and outgoing mail
• Print, copy, fax, scan, assemble, distribute and file documents and maintain files
• Assist with maintaining executive reports, dashboards, and document libraries as directed or needed.
• Update Division/Office’s administrative portion of sec.gov website, group or office SharePoint site, or other SEC web application.
• Type letters, reports, newsletters, and other documents
• Track and update office-level spreadsheets with information and data provided by SEC personnel
• Create PowerPoint and other presentation materials
• Apply SEC branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to customer-ready stage.
• Become knowledgeable of dept. mailing/delivery processes
• Review incoming correspondence and assist with managing workflow, prioritizing projects, and meeting deadlines. 
• Obtain and present information on a wide variety of subjects. 
• Prepare replies to inquiries or originates other correspondence as required.
• Review all documents and correspondence coming into the office for approval or signature.
• Other duties as assigned

Qualifications

• Minimum six (6) years of administrative support experience
• Minimum one (1) year experience supporting executive level staff.
• Ability to provide a favorable credit history

Preferred Qualifications

• Bachelor’s Degree from an accredited institution recognized by the US Department of Education.

Knowledge, Skills and Abilities

• Possess advanced proficiency in Microsoft Office Professional Sute and MS 365 applications, including Word, Excel, SharePoint, PowerPoint, and Teams. Including the “Scheduling Assistant” feature for arranging internal group calls/meetings.
• Experience using word processing and computer software for data entry, information analysis, report generation, and the preparation of forms, documents, and correspondence.
• Experience with coordinating domestic and international travel for senior-level officers or fast-paced offices.
• Possess an in-depth understanding of administrative and office support regulations, procedures, practices, and policies
• Experience in standard procedures in a technical discipline gained through advanced training or experience, including extracting information from various sources with careful attention to relevance, source integrity, and material sensitivity.
• Possess strong typing skills to support administrative functions
• Ability to anticipate program support needs and collaborate with cross-functional teams and stakeholders to achieve organizational goals
• Possess outstanding oral and in written communication skills, fostering effective interactions with individuals at all levels.
• Ability to maintain a professional demeanor and build partnerships with senior executives, managers, and staff.
• Possess great attention to detail and be highly organized
• Ability to thrive working in  fast-paced environments and efficiently manage multiple competing administrative priorities.

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Estimated Salary/Wage