Senior Administrative Assistant - Plant General Manager

Energy Northwest

Richland, WA

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JOB DETAILS

SALARY

$61,874–$92,810 Per Year

SKILLS

Accounts Receivable, Administrative Policies, Administrative Skills, Analysis Skills, Budgeting, Change Requests/Orders, Chemistry, Communication Skills, Contract Creation, Contract Processing, Corporate Policies, Customer/Client Research, Emergency Response, Executive Assistant Skills , High School Diploma, Interpersonal Skills, Leadership, Maintain Compliance, Operational Support, Operations Processes, Package Layout Design, People Management, Performance Management, Performance Metrics, Policy Implementation, Project/Program Coordination, Reconciliation, Reimbursement, Reporting Skills, SQL Server Integration Services (SSIS), Staff Training, Team Player, Time Management, Training/Teaching, Trend Analysis

LOCATION

Richland, WA

POSTED

7 days ago

GENERAL SUMMARY

Under general supervision and acting on own initiative, performs advanced administrative duties for Plant General Manager (PGM) and direct reports including Operations, Radiation, and Chemistry, Maintenance and PSO. Requires detailed knowledge of company operations, organization procedures and personnel. Within established guidelines makes independent decisions regarding planning, organizing and scheduling work. Exercises discretion and independent judgment and is capable of analyzing complex information requests, determining complex trends and conflicting demands, and make recommendations to management. Demonstrates extensive interpersonal communication skills to effectively interact with all levels of management, company employees, suppliers and customers using our core values as a guide. May act as a coordinator for special projects. May prepare and administer budgets; lead meetings; and provide training.

PRINCIPAL ACCOUNTABILITIES

Provide administrative support to the PGM and any direct reports in areas including but not limited to the following:

+ Attend Meetings

+ Record list of actions taken from meetings

+ Prepare meeting agendas.

+ Assemble package for Core Business Meetings and direct reports.

+ Action Tracking. Review AR/CR Report daily to ensure AR assignments are completed on time.

+ Provide reports/reminders to department personnel to ensure timely closure of AR actions.

+ Read/respond to correspondence.

+ Works with General Manager and direct reports to monitor and maintain department budgets.

+ Administrator for department purchase card. Includes tracking and authorization of payments and purchases [e.g. department safety shoe, safety glasses, uniforms, and support material]. Monthly reconciliation of department purchase card.

+ Administer travel program for the department, ensuring compliance with company policy and practices on booking and expense reimbursement.

+ Enroll personnel in training databases, as necessary.

+ Obtain, analyze, and act upon feedback from customers/suppliers to enhance communication among management, employees, and outside agencies. This activity requires expertise with interpersonal relationship skills, in particular when dealing with outside agencies whose actions have a definite impact on our success or failure.

+ Assist in obtaining access to Energy Northwest for contractors, visitors, etc. Support in-processing efforts, including performing in-processing functions through SSIS.

+ In collaboration with managers and supervisors, assist with the preparation and processing of contracts.

+ Identify critical and urgent issues, designing and implementing administrative policies, training, and information flow. Identify and correct work/material inefficiencies/deficiencies.

+ Support gas and fuel monitoring and ordering. Submissions of quarterly diesel fuel report.

+ Material requests and contract change requests as necessary.

+ Operations TAG administrative support.

+ FFD coordination and notifications

+ Submit records as necessary.

+ Function as a proactive team player with all administrative assistants, executive assistants and all management. Plan and participate in combined management/organization workshops to promote team, core values and communications. Generate and present ideas for improvements. Assist in executing new ideas and suggestions. Promote and encourage performance management development, implementation, and celebrations throughout Energy Northwest through creative ideas, better communications and continuous feedback.

Perform as a member of an Emergency Response Team (ERO) and in an outage assignment, when directed.

REQUIRED EDUCATION AND EXPERIENCE

Requires a high school diploma or GED and a minimum of seven years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.

PAY RANGE

$61,874 - $92,810 Annual

Midpoint:

$77,342

This position is salary, non-exempt in which the successful candidate would receive overtime for any hours worked over 40 hours in a pay week. The salary would be offered within the range stated above.

Typically, selected candidates are hired between the minimum and midpoint of the range, based on applicable experience and qualifications, market rate, internal equity, and budgetary allowances.

Offers will be negotiated based on each candidate's qualifications.

INCENTIVE COMPENSATION

This role is eligible to participate in our annual incentive plan. Incentives are earned based on employee performance against defined metrics and company goals.

BENEFITS

Energy Northwest (EN) provides a phenomenal benefits package. Washington State also has no state income tax, and the Tri-Cities provides a cost-of-living lower than the national average.

EN offers substantial retirement benefits through three retirement programs including the Washington State Public Employees' Retirement System pension plan (PERS), a 401(k) savings plan with an employer match component, and a 457(b) savings plan. EN also offers multiple options for medical, dental, vision, disability and life insurance coverage. Other voluntary benefits may include flexible spending accounts (FSAs), tuition reimbursement, student loan repayment, childcare subsides, health reimbursement arrangement (HRA VEBA), health savings account (HSA), supplemental life insurances, credit monitoring/identity theft insurance, and more! Qualifying employees will typically start a personal time accrual rate of 160 hours per year and EN provides nine paid holidays throughout the Calander year; personal time accruals grow significantly at various service intervals.

We are an Equal Opportunity Employer and do not discriminate due to race, color, age, gender, gender identity, sexual orientation, ethnicity, religion, national origin, veteran status or on the basis of disability.

Know Your Rights: Workplace discrimination is illegal

About the Company

Energy Northwest

Energy Northwest produces reliable, affordable, environmentally responsible electric power and delivers it to Northwest public power utilities at the cost of production. Formed as a joint operating agency in 1957, the organization was created to serve the needs of public power by producing reliable, low-cost electricity while promoting public power activities in the region. Today the joint operating agency membership includes nearly every public power utility district in the state and several municipalities. The agency owns and operates four electricity generating facilities: White Bluffs Solar Station, Packwood Lake Hydroelectric Project, Nine Canyon Wind Project and Columbia Generating Station (nuclear energy facility). Energy Northwest also provides operations and maintenance services for generating facilities owned by other utilities, and develops new power generation facilities to meet growing demand. Oversight of Energy Northwest operations is provided by an 11-member executive board and a board of directors comprising one representative from each member utility. The agency’s vision is to be the region's leader in energy generation and public power solutions through sustained excellence in performance. To achieve its vision, Energy Northwest works to understand and meet the energy needs of its members – the Washington state public power utilities who serve nearly 1.5 million ratepayers. Meeting the goal means measuring current performance while looking for solutions to meet the region’s future energy needs. The vision calls for a strong power portfolio, including a variety of electricity generating operations and professional and technical services. The agency’s mission is to provide our public power members and regional ratepayers with safe, reliable and cost-effective power. Energy Northwest member utilities and employees are the agency’s primary stakeholders. They serve the ratepayers of the Pacific Northwest through our members and the Bonneville Power Administration. To best serve the ratepayers, we strive to provide reliable power and other energy services to the region at the least cost, while protecting the environment and ensuring the safety of our employees and the public.

COMPANY SIZE

500 to 999 employees

INDUSTRY

Other/Not Classified

FOUNDED

1957