Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Senior Administrative Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!
As part of ITG Administrative Support team, this position will provide professional administrative support to Vice Presidents in Executive Management in ITG and may include an AVP paired with VP support. Schedules meetings as requested. Assists other administrative support staff in projects and cross-coverage as needed.
MAJOR RESPONSIBILITIES
Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned.
Prepares reports for company activities as required.
Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
Facilitates logistics and arrangements of quarterly All Hands meetings, off-sites, and leadership meetings
Maintain distribution lists.
Complete PTO reports
Answers phones and screens phone calls, assists and directs callers and takes messages.
Maintains schedule of use of restricted conference rooms.
Sorts and distributes mail and other deliveries.
Prepares packages for overnight delivery.
Flexible in supporting any office projects needing extra attention due to specific deadlines.
Assists other administrative support staff in projects and cross-coverage if needed.
Proficient at Microsoft Word, Excel, Outlook, and PowerPoint
Excellent interpersonal and organizational skills
Ability to multi-task and work independently with minimal supervision
Ability to work and participate in a team environment within and across departments
EXPERIENCE
5 or more years of relevant work experience - Required
3 or more years of experience in senior level executive support - Preferred
Or equivalent combination of education and/or experience could be considered
TRAVEL
The job may require travel from time- to-time, but not on a regular basis.
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
At its founding in 1968, Nashville-based HCA was one of the nation's first hospital companies. Today, we are the nation's leading provider of healthcare services, a company comprised of locally managed facilities that includes about 165 hospitals and 115 freestanding surgery centers in 20 states and England and employing approximately 204,000 people. Approximately four to five percent of all inpatient care delivered in the country today is provided by HCA facilities. Richard M. Bracken serves as Chairman of HCA and R. Milton Johnson is the company's President and Chief Executive Officer.
HCA is committed to the care and improvement of human life and strives to deliver high quality, cost effective healthcare in the communities we serve. Building on the foundation provided by our Mission & Values, HCA puts patients first and works to constantly improve the care we give them by implementing measures that support our caregivers, help ensure patient safety and provide the highest possible quality. Investing in our communities is important to us. HCA typically invests about $1.5 billion annually to keep our facilities modern and up-to-date technologically and to expand and add services where needed. Focusing primarily on communities where the company is a leading healthcare provider, HCA selectively adds new facilities in order to better serve our communities.
And because two HCA founders were physicians, we value highly the strong relationships we've created with local physicians. We endeavor to provide them with a wide array of services and modern facilities in order to help them deliver the best possible care.