Senior Administrative Assistant
Administration Support Division
Branch Carrollton TX • ID4935 • Full-Time Regular
Position Summary The Sr. Administrative Assistant to the Regional President provides high-level administrative operational and strategic support to ensure the smooth functioning of the regional office. This role requires exceptional judgment strong business acumen and the ability to manage complex priorities in a fast-paced environment.
Position Details Manage an intricate executive calendar prioritizing meetings travel and strategic commitments. Coordinate regional cross-functional and executive-level meetings including agenda creation briefing materials and action tracking. Prepare quality memorandums presentations reports talking points and executive summaries. Support and partner with regional and divisional leadership teams to ensure alignment on priorities and communication flow. Draft and edit executive communications including emails announcements and briefing notes. Coordinate domestic andor international travel including itineraries logistics and contingency planning. Plan and execute regional events leadership offsites customer engagements and externalinternal workshops. Manage expense reporting procurement requests and budget tracking for executive activities. Continuously improving processes to enhance efficiency and executive productivity.
Qualifications Associate degreeor equivalent from two-year college or technical school orone to two yearrelated experience andor training Project management experience or certification - preferred 3 years of experience supporting senior executives experience in a regional or global organization preferred Exceptional written and verbal communication skills Strong proficiency in Microsoft 365 Outlook Teams Excel PowerPoint OneNote Demonstrated ability to manage multiple priorities with accuracy and urgency High emotional intelligence professionalism and discretion Strong problem-solving skills and the ability to anticipate needs Ability to work independently and exercise sound judgment Experience supporting a C-suite or regional president level leader - preferred Attention to detail Ability to read analyze and interpret general business periodicals professional journals Dependability - Follows instructions responds to management direction take responsibility for own actions keep commitment Adaptability - Adapts to changes in the work environment manages competing demands
Benefits As a 100 employee-owned company we offer a comprehensive benefits package for you and your family 401k plan with 50 company match no cap and immediate 100 vesting Medical dental and vision insurance 100 paid for employee Annual bonus program based upon performance achievement and company profitability Term life AD&D insurance and voluntary life insurance Disability income protection insurance Pre-tax flexible spending plans health and dependent care Paid parental leave Paid holidays vacation and personal time Trainingprofessional development opportunities and company-paid memberships for professional associations and licenses Wellness benefits
About Southland Industries As one of the nations largest MEP companies Southland Industries is built on the foundation of great people. Since 1949 we have put our people first enabling growth professional achievement and innovation. If you want to join a fast-paced environment where youre engaged challenged and valued apply now to join our dynamic team. To learn more about careers at Southland explore ourcareer opportunities follow us on social media and check out our website.
Southland Industries and all its subsidiaries are anEqual Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment.
All employment decisions at Southland Industries are based on business needs job requirements and individual qualifications without regard to race color religion or belief gender national origin ancestry age disability medical condition marital status family care or medical leave status veteran status or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
Contingent Employment All employment offers are contingent upon successful drug tests background checks and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check MVR. We are not able to offer sponsorship of employment at this time.
External Agency Announcement Its Southland Industries policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be establishedafter a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System ATS.