Senior Administrative Assistant
Beacon Hill Staffing Group, LLC
Berkeley Heights, NJ
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JOB DETAILS
SALARY
$45–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Biotech and Pharmaceutical, Calendar Management, Communication Skills, Conferences, Continuous Improvement, Contract Management, Detail Oriented, Establish Priorities, Expense Reports, Fortune 500 Customers, High School Diploma, Leadership, Legal, Logistics, Logistics Processes, Medical Affairs, Medical Office Administration, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Communications, Plan Meetings, Presentation/Verbal Skills, Productivity Management, Project/Program Management, Purchase Orders, Regulations, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Berkeley Heights, NJ
POSTED
1 day ago
Our client, a biotechnology company located in Berkeley Heights, NJ is looking for a Long-term Temporary Senior Administrative Assistant to support the US Medical Affairs team. This position will be open ended starting as soon as possible. Hours are 8:30/9:00 AM - 5:00/5:30 PM and will operate on a 3:2 hybrid schedule with Tuesdays-Thursdays in-office. Hourly rate is up to $45/hr.
Responsibilities:
- Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.
- Arrange detailed domestic and international travel itineraries, handle travel logistics, and process expense reports with meticulous attention to accuracy and compliance.
- Proactively manage multiple calendars for the leadership teams, anticipating conflicts and prioritizing appointments to maximize efficiency and productivity.
- Organize and coordinate off-site meetings, conferences, and company-wide events, handling all aspects of logistics, materials preparation, and post-event follow-up to ensure successful execution.
- Serve as an integrated and collaborative team member by providing ongoing and proactive office support, including planning and executing companywide meetings, and fostering a positive team environment.
- Support teams with end-to-end meeting coordination, preparing high-quality presentations and reports, facilitating effective communication, and delivering day-to-day administrative assistance as needed.
- Provide project management support for contracting activities, including coordinating submission of contracts for signature, tracking approvals, and generating purchase orders (POs) to enable timely execution of vendor engagements.
Qualifications:
- A minimum of a high school diploma is required; an associate or bachelor's degree is preferred.
- A minimum of 5 years of administrative experience is required, ideally in a fast-paced, dynamic professional environment.
- Demonstrated flexibility and professional maturity to readily understand business priorities and anticipate needs.
- Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently.
- Must be proficient in Microsoft office including Word, Outlook, Excel, PowerPoint.
- Must have strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.
- Experience in the life science industry and previous experience with Concur expense and travel software is a plus.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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