Senior Accounting Specialist

Senior Accounting Specialist Job Description

Salary: $38,850.00 - $51,575.00 Annually

Location: FL 34471, FL

Job Type: Full-Time

Job Number: 00647

Department: Finance & CSO

Opening Date: 02/26/2026

Closing Date: Continuous

Job Summary:

This is a highly responsible position that is responsible for the day-to-day functions of Accounts Payable and Accounts Receivable financial information. This position reports to the Fiscal Operations Supervisor.

Responsibilities:

• May perform either/both the Accounts Payable and Accounts Receivable daily activity to ensure that work gets completed.
• Assists in processing invoices for payment.
• Assist with daily accounts receivable work-receipting/invoicing.
• Provide assistance and guidance to staff, other departments and general public with questions pertaining to accounts receivable and accounts payable related items, including vendor updates, policy changes, etc.
• Reconcile Accounts Payable and Accounts Receivable general ledger accounts monthly with subsidiary reports.
• Assists in training staff, including cross-training as needs arise and job functions change.
• Assists in determining appropriate workflow to ensure audit compliance pertaining to separation of duties.
• Perform any other related duties as required or assigned.

Minimum Qualifications:

• Education and Experience:
• Graduation from an accredited college or university with an associate's degree in business or accounting
• Two years of responsible accounting experience preferably in the accounts payable and/or accounts receivable areas
• Must possess advanced computer skills
• An equivalent combination of training and experience may be considered

Required Certificates, Licenses, Registrations:

• Must possess a valid Florida Drivers License with an acceptable driving record

Supplemental Information:

• Analytical Ability/Problem Solving: Moderately Repetitive
• Physical Activities: While performing the functions of this job, the employee may be required to:
• Stand Occasionally
• Walk Occasionally
• Sit Frequently
• Use hands to handle or feel
• Never Reach with hands and arms
• Never Climb or balance
• Never Stoop, kneel, crouch or crawl
• Never Talk or hear
• Regularly Taste or smell
• Weight Lift Requirements: The employee must occasionally lift and/or move: Up to 10 pounds
• Vision Requirement: Specific vision abilities required by this job may include Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less)
• Environmental Conditions: The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits:

The City of Ocala provides a competitive, comprehensive benefit package for all full-time employees.

• Health Insurance: We offer both single and family coverage, for employees working 30 or more hours per week.
• Dental Insurance: For full time employees, we offer both single and family dental coverage.
• Vision Insurance: For full time employees, we offer both single and family vision coverage.
• Life Insurance: For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit.
• Short Term and Long Term Disability: Offered to full time employees, STD and LTD coverages are income replacement benefits that assist policyholders who are unable to work for an extended period of time due to sickness or accidental injury.
• Medical FSA (Flexible Spending Account) and Dependent Care FSA: Flexible spending accounts allow employees to pay out-of-pocket medical, dental, vision, and dependent care expenses using pre-tax dollars.
• Pet Insurance: We also offer special pet insurance for your pets in the case of illness or accidents, as well as preventative care.
• Employee Health & Wellness Center: The City Clinic for those employees, and covered dependents over the age of 8, which have elected one of our health insurance plans. Services offered by the City Clinic include primary care, chronic disease management, labs, x-rays, and wellness coaching.
• Voluntary Cancer Insurance: For full time employees, the cancer insurance policy can help provide security if you, or a covered dependent, suddenly become diagnosed with cancer.
• Supplemental Critical Care Insurance: Our full time employees have the option of electing critical care insurance that is available to help with medical expenses that could arise from things such as a heart attack or stroke.
• Supplemental Accident Insurance: Also available to full time employees, is our Accident Coverage. This supplemental plan can be used to help with expenses like MRIs, physical therapy, and hospital admission.
• Legal Plan Insurance: Full time employees can have access to local attorneys for a monthly fee and receive discounts on services such as legal consultation, wills, traffic violations and the purchase or sale of your home.
• Deferred Compensation Plan: Deferred compensation is available to all full-time employees at the time of employment. This benefit allows the employee to defer income without paying taxes until money is withdrawn.
• Direct Deposit: Direct deposit automatically deposits your net pay each pay period to your checking or savings account at your own financial institution.
• Discounts - Theme Park: Discounts are available to all non-temporary employees at the time of employment.
• Employee Assistance Program (EAP): The Employee Assistance Program is available to all full-time employees and members of your household as an employer paid benefit. The EAP offers emotional wellbeing support in the form as counseling sessions and all sessions are confidential. The EAP also provides daily life assistance, legal services, and financial services.
• Holidays and Paid Time off: The City provides paid holidays and paid time off for full-time employees. Refer to the Employee Handbook for details.
• Retirement Plan: All full-time employees hired after 10/01/2013, apart from Sworn Police Officers and Firefighters, are enrolled in the 401a Defined Contribution Retirement Plan with MissionSquare. All contributions to the 401a Defined contribution plan are pre-tax and earnings grow tax-deferred. The City contributes 8% and employees contribute 3%. City contributions are 100% vested after one year of employment.
• Training Programs: The City is committed to provide training programs for all departments and all positions. Risk Management conducts classes in Defensive Driving, Safety, and Insurance. With rare exceptions, classes are offered during working hours, and are open to all eligible employees.
• Tuition Reimbursement: All regular, full-time employees are eligible to participate in the tuition reimbursement program.

Application Questions:

1. Do you possess a valid State of Florida Operator Drivers License with an acceptable driving record or, if you possess a valid out of state license, do you have the ability to obtain a Florida drivers license prior to employment? yes no

2. Please choose which best describes your level of experience in accounting. Less than 2 years 2 years 3 years 4 years or more

3. What level of degree do you have in Accounting or Finance? None Associates Degree Bachelors Degree Masters or Above

4. How many years experience do you have directly with Accounts Payable? None Less than 2 years 2 years of more

5. How many years experience do you have directly with Accounts Receivable? None Less than 2 years 2 years or more

6. Do you possess advanced computer skills and the ability to create complex analysis using software applications? yes no

7. If you feel you qualify for this position due to an equivalent combination of training, education and experience, please explain below:

8. Required Testing: I do hereby affirm that I will complete the required testing online. I also affirm that no one, other than myself, will test in my place, or assist in its completion. yes no

9. I understand and agree with the following statements:

   • All background, education and work history will be verified once an offer of employment has been extended and accepted.
   • Any false or incomplete answer may be grounds for not employing me or for dismissing me after I begin work. yes no