Senior Accounting Specialist

City of Ocala

Ocala, FL

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JOB DETAILS

SALARY

$38,850–$51,575 Per Year

SKILLS

Accounting, Accounts Payable, Accounts Receivable, Amusement Parks, Analysis Skills, Billing, Cancer, Car Wash, Cardiovascular Disease, Cerebral Vascular Accident, Communication Skills, Compactor, Compensation and Benefits, Computer Skills, Critical Care, Data Entry, Driver's License, Electrical Components, Electromagnetic Radiation, Employee Orientation, Equipment Selection, Explosives, Finance, Financial Operations, Firefighting, General Ledger Accounting, Hospital, Insurance, Legal, Magnetic Resonance Imaging (MRI), Maintain Compliance, Mathematics, Operations Management, Painting (Facilities and Maintenance), Payment Processing, Physical Therapy, Problem Solving Skills, Radiography, Reconciliation, Retirement Plan, Risk, Risk Management, Sales, Social Media, Spreadsheets, Staff Training, Training Program, Typing, Word Processing, Workflow Analysis

LOCATION

Ocala, FL

POSTED

Today

Salary: $38,850.00 - $51,575.00 Annually
Location : 110 SE Watula Ave, 3rd Floor, Ocala, FL 34471, FL
Job Type: Full-Time
Job Number: 00647
Department: Finance & CSO
Opening Date: 05/05/2026

Description
This is a highly responsible position that is responsible for the day-to-day functions of Accounts Payable and Accounts Receivable financial information. This position reports to the Fiscal Operations Supervisor.

Examples of Duties

May perform either/both the Accounts Payable and Accounts Receivable daily activity to ensure that work gets completed.
Assists in processing invoices for payment.
Assist with daily accounts receivable work-receipting/invoicing.
Provide assistance and guidance to staff, other departments and general public with questions pertaining to accounts receivable and accounts payable related items, including vendor updates, policy changes, etc. Reconcile Accounts Payable and Accounts Receivable general ledger accounts monthly with subsidiary reports.
Assists in training staff, including cross-training as needs arise and job functions change. Assists in determining appropriate workflow to ensure audit compliance pertaining to separation of duties.
**Perform any other related duties as required or assigned**

Minimum Qualifications

EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with an associate's degree in business or accounting Two years of responsible accounting experience preferably in the accounts payable and/or accounts receivable areas. Must possess advanced computer skills.
An equivalent combination of training and experience may be considered

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
Supplemental Information

ANALYTICAL ABILITY / PROBLEM SOLVING MODERATELY REPETITIVE
Activities with slight variation using a definite set of processes or directions with some degree of supervision.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.

CONSIDERABLE RESPONSIBILITY
May also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY
Performs work operations which permit opportunity for decision-making of major importance.

COMMUNICATION SKILLS
Ability to read and understand simple instructions, short correspondence, notes, letters and memos.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide numbers.
Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS
Ability to use common sense understanding in order to carry out simple multi-step instructions.
Ability to deal with standardized situations with limited variables.

SUPERVISION RECEIVED
Under direction where a definite objective is set up and the employee

PLANS AND ARRANGES OWN WORK
Referring only unusual cases to supervisor.

MENTAL DEMAND MODERATE
Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; intermittent directed thinking to determine or select materials, equipment or operations.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)

ACCURACY
Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time.

PUBLIC CONTACT
Frequent contacts with general public, patrons, or other outside representatives, wherein the manner of handling these contacts has a bearing on the organization's position and operation.
EMPLOYEE CONTACT
Contacts of considerable importance within the department or office. Requires tact in discussing problems and presenting data and making recommendations.

SOFTWARE SKILLS REQUIRED
Accounting Intermediate
Alphanumeric Data Entry Intermediate
Spreadsheet Basic
Word Processing/Typing Basic

ADDITIONAL SOFTWARE SKILLS OTHER SKILLS PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Occasionally
Walk Occasionally
Sit Frequently
Use hands to handle or feel Never Reach with hands and arms Never Climb or balance Never
Stoop, kneel, crouch or crawl Never
Talk or hear Regularly
Taste or smell Never
WEIGHT LIFT REQUIREMENTS
The employee must occasionally lift and/or move: Up to 10 pounds
VISION REQUIREMENT
Specific vision abilities required by this job may include Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Never
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Never
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Never
Toxic or caustic chemicals (including potential for chemical spills, etc.) Never
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Never
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Never
Extreme cold (not weather-related, such as freezer, cold storage, etc.) Never
Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Never
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments
The City of Ocala provides a competitive, comprehensive benefit package for all full-time employees.
Health Insurance

We offer both single and family coverage, for employees working 30 or more hours per week.
Dental Insurance

For full time employees, we offer both single and family dental coverage.
Vision Insurance

For full time employees, we offer both single and family vision coverage.
Life Insurance

For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life. For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life.
Short Term and Long Term Disability

Offered to full time employees, STD and LTD coverages are income replacement benefits that assist policyholders who are unable to work for an extended period of time due to sickness or accidental injury.
Medical FSA (Flexible Spending Account) and Dependent Care FSA

Flexible spending accounts allow employees to pay out-of-pocket medical, dental, vision, and dependent care expenses using pre-tax dollars.
Pet Insurance

We also offer special pet insurance for your pets in the case of illness or accidents, as well as preventative care.
Employee Health & Wellness Center

The City of Ocala offers the use of the City Clinic for those employees, and covered dependents over the age of 8, which have elected one of our health insurance plans. Services offered by the City Clinic include primary care, chronic disease management, labs, x-rays, and wellness coaching.
Voluntary Cancer Insurance

For full time employees, the cancer insurance policy can help provide security if you, or a covered dependent, suddenly become diagnosed with cancer.
Supplemental Critical Care Insurance

Our full time employees have the option of electing critical care insurance that is available to help with medical expenses that could arise from things such as a heart attack or stroke.
Supplemental Accident Insurance

Also available to full time employees, is our Accident Coverage. This supplemental plan can be used to help with expenses like MRI's, physical therapy, and hospital admission.
Legal Plan Insurance

Full time employees can have access to local attorneys for a monthly fee and receive discounts on services such as legal consultation, wills, traffic violations and the purchase or sale of your home. The carrier also has a separate policy assisting with the matter of identity theft and social media monitoring.
Deferred Compensation Plan

Deferred compensation is available to all full-time employees at the time of employment. This benefit allows the employee to defer income without paying taxes until money is withdrawn. Current plan is administered through MissionSquare.
Direct Deposit

Direct deposit automatically deposits your net pay each pay period to your checking or savings account at your own financial institution. Direct deposit is a condition of employment for a person hired by the City.
Each pay period the employee receives an earnings statement showing gross pay, taxes, other deductions, accruals and net pay. Enrollment forms are available at Human Resources or Payroll.
Discounts - Theme Park

Discounts are available to all non-temporary employees at the time of employment.
Employee Assistance Program (EAP)

The Employee Assistance Program is available to all full-time employees and members of your household as an employer paid benefit. The EAP offers emotional wellbeing support in the form as counseling sessions and all sessions are confidential. The EAP also provides daily life assistance, legal services, and financial services.
Holidays and Paid Time off

The City provides paid holidays and paid time off for full-time employees. Refer to the Employee Handbook for details.
Retirement Plan

All full-time employees hired after 10/01/2013, apart from Sworn Police Officers and Firefighters, are enrolled in the 401a Defined Contribution Retirement Plan with MissionSquare. All contributions to the 401a Defined contribution plan are pre-tax and earnings grow tax-deferred. The City contributes 8% and employees contribute 3%. City contributions are 100% vested after one year of employment. You will be enrolled automatically and should take time to review your investment options at your earliest convenience.
Training Programs

The City is committed to provide training programs for all departments and all positions. Risk Management conducts classes in Defensive Driving, Safety, and Insurance. With rare exceptions, classes are offered during working hours, and are open to all eligible employees.
Tuition Reimbursement

All regular, full-time employees are eligible to participate in the tuition reimbursement program.
01

Do you possess a valid State of Florida Operator Driver's License with an acceptable driving record or, if you possess a valid out of state license, do you have the ability to obtain a Florida driver's license prior to employment?

02

Please choose which best describes your level of experience in accounting.

Less than 2 years
2 years
3 years
4 years or more

03

What level of degree do you have in Accounting or Finance?

None
Associate's Degree
Bachelor's Degree
Master's or Above

04

How many years experience do you have directly with Accounts Payable?

None
Less than 2 years
2 years of more

05

How many years experience do you have directly with Accounts Receivable?

None
Less than 2 years
2 years or more

06

Do you possess advanced computer skills and the ability to create complex analysis using software applications?

07

If you feel you qualify for this position due to an equivalent combination of training, education and experience, please explain below:
08

Required Testing:I do hereby affirm that I will complete the required testing online. I also affirm that no one, other than myself, will test in my place, or assist in its completion.

09

I understand and agree with the following statements: * All background, education and work history will be verified once an offer of employment has been extended and accepted.* Any false or incomplete answer may be grounds for not employing me or for dismissing me after I begin work.

Required Question

Senior Accounting Specialist

City of Ocala

Ocala, FL

About the Company

City of Ocala

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