SENIOR ACCOUNTING ASSISTANT

SENIOR ACCOUNTING ASSISTANT

Salary

$46,207.44 - $67,296.24 Annually

Location

Carson City

Job Type

Full-Time

Job Number

2026-02432

Department

NDE - DEPARTMENT OF EDUCATION

Opening Date

06/02/2026

Closing Date

6/9/2026 11:59 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

B

Max Number of Applicants

50

Salary Grade

27

Full Physical Address of Position (City, State, Zip)

700 E Fifth St Carson City, NV 89701

• Description
• Benefits
• Questions
• THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*

Job Summary

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies.

Senior Accounting Assistant to join the Office of Fiscal Operations, Accounting Unit, in Carson City. This is an excellent opportunity for an accounting professional who thrives in a collaborative, fast-paced environment and is committed to supporting public education throughout Nevada.

In this role, you will play a key part in ensuring the accurate and efficient processing of funds that support educational programs across the State. Because this position assists with intermediate- to advanced-level accounting operations, experience with CORE.NV Financial & HR Systems (Advantage 4.0) is highly desirable.

Essential Qualifications

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Job Duties

• Receive, review, verify, and process accounts payable and receivable documents.
• Receive payments, match payment to receivable due, and prepare receipts.
• Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
• Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
• Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
• Develop spreadsheets for tracking, organizing, and reporting account related data.
• Perform data input and record, organize, track, report, and verify financial information.
• Reconcile bank statements, identify exceptions, and resolve routine problems.
• Compose correspondence and provide financial, accounting data, and other information.

Duties described at the previous level, AND:

• Process budget and accounting documents by encoding accounting distribution data.
• Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
• Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
• Assign a budgetary account code and post to revenue and receivable accounts.
• Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
• Prepare and make daily deposits and balance monies, journals, and deposit forms.
• Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.
• Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
• Access account information to respond to inquiries from clients or vendors.
• Perform related duties as assigned.

Duties described at the previous level, AND:

• Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.

• Provide detailed supporting documentation for grant reports, work programs, and budget preparation.

• Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.

• Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.

• Interpret and explain regulations, policies, procedures, and guidelines.

• Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.

• Authorize payments within designated authority.

• Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.

• Assist in developing procedures to implement or improve work processes.

• Perform related duties as assigned.

Essential duties include, but are not limited to:

• Assisting the Accountant Technician with Accounting Unit staff training
• Serving as the Departments payroll clerk, processor, and liaison
• Processing and tracking Internal Fund Notifications (IFNs)
• Ensuring the timely review and submission of stale claims
• Providing guidance to Accounting Unit staff and monitoring workflow processes
• Processing Level I payments for a variety of fiscal transactions
• Assisting with the maintenance of the Accounting Units electronic filing system
• Processing and submitting access request forms for Accounting Unit staff
• Allocating Bank of America Works travel and procurement transactions
• Performing other related duties as assigned

Knowledge, Skills, and Abilities

Knowledge, skills, and abilities required at the previous level, AND:

Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Recruiter Contact Information: Dan LaBarbera, d.labarbera@admin.nv.gov

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees' Benefits Program (PEBP).

• Vacation: Accrual of three weeks of annual leave each year.

• Sick Leave: Accrual of three weeks of sick leave each year.

• Holidays: 12 paid holidays per year.

• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.

• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.

• No Nevada state income tax.

• Public Service Loan Forgiveness: Eligible due to public sector employment.

• Longevity Payments Eligibility: Employees who have received a performance rating of "standard" or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

• State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Years Day

Third Monday in January.................. Martin Luther King, Jr.s Birthday

Third Monday in February................ Washington's Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

01

Do you have the following?

• Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.
• None of the above

02

Do you have previous experience with State Integrated Financial System (IFS) and Data Warehouse (DAWN), please provide details?

• Yes
• No

Required Question

Employer State of Nevada (NV)

Address See Above for Agency Information

See Above for Posting Location, Nevada, 89701

Website https://nvjobs.nv.gov