Administrative Skills, Business Support, Customer Support/Service, Order Processing, Payroll Administration, Problem Solving Skills, Record Keeping, Team Player, Time Management, Vendor/Supplier Management
Secretary JobID: 16718
Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
6/4/2026
Location:
Facilities & Operations
Date Available:
Negotiable
Closing Date:
06/18/2026
District:
Birmingham Public Schools Additional Information: Show/Hide
Birmingham Public Schools is seeking a secretary for the Facilities department.
This is a full-time, 12-month position
Key Responsibilities:
- Security: Program door and fob access for all district buildings and staff.
- Work Order Processing: Ensure work orders are attended to quickly, work flow is consistent and timely, and follow up occurs.
- Payroll Processing and Reporting: Assist with accurately processing payroll for department staff, ensuring all entries are correct and timely and reports are accurate and submitted in a timely manner.
- Vendor Management: Maintain and update vendor files, ensuring all information is current and accurate.
- Customer Service: Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly. This could occur in person, through email or phone call.
- General Administrative Duties: Perform other duties as assigned, contributing to the overall efficiency and effectiveness of the facilities and operations department.
- Team Collaboration: Work as a team member with administration, support staff, and central office.
- Record Maintenance: Maintain accurate office and department records.
- School Year Preparation: Prepare back-to-school and year-end communication for each school year.
- Other duties as assigned by supervisors.
Please see the attached posting for additional details.